COUNTY COMMISSIONERS ADMINISTRATIVE SUPERVISOR (AT WILL)

Job Description:

COUNTY COMMISSIONERS ADMINISTRATIVE SUPERVISOR (AT WILL)

Description

OVERVIEW

Kitsap County is seeking an experienced, forward-thinking Administrative Supervisor to support the Board of County Commissioners Office. This is an excellent opportunity for professionals who excel at leading administrative operations, driving process improvements, and supporting high-visibility executive functions within local government. The ideal candidate thrives in a fast-paced environment, enjoys building and coaching high-performing administrative teams, and brings excellent judgment and professionalism to a wide range of responsibilities.

Application Review Timeline
Applications will be screened weekly and the position will remain open until filled.

What You Bring: (Minimum Qualifications)

• Four years of administrative, clerical, and specialized experience working with public meeting policies, procedures, and controls in accordance with regulations and at least one year of supervisory or lead-worker experience.

Preferred Qualifications

• Two years of supervisory experience overseeing administrative staff, managing workflow and coverage, addressing performance and HR-related actions, and supporting staff development. This experience is highly preferred, and candidates with this background will be screened first.
• Bachelor’s degree in business administration, public administration, or a related field from a college or university accredited by an agency recognized by the U.S. Department of Education.
• Office management experience in a municipal or county government setting.
• Experience serving as a Clerk for a municipal or county government.
• Experience working with elected officials.
• Certified Notary

What you will do:

• Lead and oversee all administrative, clerical, and executive support functions for the Office, supervising staff, managing workflow, and ensuring consistent, high-quality operations.
• Provide executive-level support to the Board of County Commissioners, including overseeing calendar management, preparation of agendas and meeting materials, and providing backup support to the Clerk of the Board.
• Manage the full lifecycle of office records to ensure compliance with public records laws, retention schedules, and OPMA/PRA requirements.
• Coordinate timely, legally compliant responses to public disclosure requests and guide officewide compliance with applicable legislation.
• Support budget development, monitor expenditures, approve purchases and invoices, and oversee purchasing processes, vendor coordination, and asset management.

For the complete job description: https://www.kitsap.gov/hr/JobClassifications/BOCC%20Administrative%20Supervisor.pdf
For more information about: Board of Commissioners

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• Non-represented and covered under the Kitsap County Personnel Manual.
• 'At will' and covered under the Appendix C (as amended) to Kitsap County Personnel Manual

Application Requirements

All applicants, internal and external, must submit a complete and fully detailed application. Your application must clearly demonstrate how you meet all minimum qualifications for the position by the posted closing date. The County uses the information provided in the application (not the résumé) to verify relevant work experience and to determine placement on the pay scale if you are selected for the position.

To be considered, your application must:

• Be fully completed, including all supplemental questions. Provide specific and detailed information showing that you have performed the duties and gained the experience required for the role. Include the total years of relevant experience, quantified based on full-time equivalency. Applications that are incomplete, lack sufficient detail, or do not clearly demonstrate that the applicant meets all minimum qualifications will be screened out and will not move forward in the hiring process. Meeting the minimum qualifications is required.

Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.

Driving Requirements (If applicable)

The successful incumbent must meet the driving requirements of this position and submit a copy a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver’s License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as: Category 1: Driver operates County-owned vehicle.
Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
This posting may be used to fill future openings.Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental - Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year. One additional floating holiday after 10 years of service.

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 2 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)

Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will be prorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Salary:

$75,608.00 - $96,720.00 Annually