Executive Assistant - Public Health

Job Description:

Executive Assistant - Public Health

Description

Job Posting Closes at 11:59PM on:
07/17/26
Division:
Administrative Services Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

The Executive Assistant - Public Health provides advanced administrative support for the Executive Director of Public Health performing complex tasks independently, including calendar management, high-level communications, research, and project coordination. Serve as a liaison with internal departments, public officials, boards, and external stakeholders. Exercise judgment in prioritizing work, solving problems, and handling sensitive information.

SCHEDULE:

This full-time, standard position operates on our 4-day work week, Monday-Thursday (4-10 hour days) and can expect to work a hybrid schedule with a minimum of 3 days per week in office depending on business needs.

COMPENSATION:

Hiring Range: $78,000.00 - $89,000.00 USD Annual

Compensation will be determined based on education, experience, and skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, includinga starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information, click here for our Total Rewards summary.

ESSENTIAL DUTIES:

• Manage complex andfrequentlychanging executive priorities and calendars.Independently prioritize competing requests,anticipatescheduling conflicts, and adjust plans accordingly.Identifysensitive correspondence and respond on behalf of the executive.
• Coordinate high-level meetings including agenda development, packet preparation andaccuraterecording of minutes.
• Research, compile, and analyze information from multiple sources to prepare reports, briefings, and recommendations for executive decision-making.
• Draft, edit, andfinalizecomplex correspondence, policies, presentations, and official communications including social media outreach, ensuring clarity, tone, and alignment with organizational priorities.
• Act as a central liaison between the executive’s office and other county departments, elected officials, partner agencies, and the public. Facilitate communication and resolve issues. Develop andmaintainrelationships with internal and external stakeholders.
• Manage andmonitorkey projects, initiatives, and deadlines.Proactively track progress,identifypotential delays, and provide regular status updates and reminders.
• Handle sensitive, confidential, and politically sensitive information with discretion; exercise sound judgment in managing access and dissemination. Maintain confidentiality across all communication tools.
• Develop and implement solutions to enhance effectiveness and efficiency within the Executive Director’s office.
• Ensure compliance with applicable laws, regulations, public records requirements, and organizational policies.Support audits and reporting requirements.
• Coordinate travel, conferences, and official events, including detailed itineraries,logistics, protocol considerations, and cost tracking for Executive Director.
• Other duties as assigned.

QUALIFICATIONS:

Research shows that women and otherunderrepresentedand historically marginalized groups tend to apply only when they check every box in the posting.If you are reading this and hesitating to click“apply” for that reason, we encourage you to go for it!A true passion and excitement for making an impact is just as important as workexperience.

Minimum Qualifications:

• Education: High School Diploma or equivalent
• Experience: Five (5) years of work-related experience
• Certifications/Licenses: N/A
• Note an equivalent combination of education and experience is acceptable

Preferred Knowledge, Skills and Abilities:

• Bilingual in Spanish and English
• Preferred experience in administrative support role within an executive office
• Experience with Microsoft Office Software
• Experience with Workday
• Experience with Canva or other design software/programs

ADDITIONAL JOB INFORMATION:

• Criminal History and MVR Background Checks are required for every position.
• Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
• A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle shall have a Colorado Driver’s license within 30 days of hire or beginning to serve as an intern or volunteer.
• In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
• All Jefferson County Employees must apply through their internal profile.

Accommodations Statement:

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [email protected] . This contact is for accommodation requests only and cannot provide application status updates.

APPLICATION:

Qualified applicants are encouraged to apply.

All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities

• A resume and cover letter submitted with your application is encouraged but will not substitute for the information requested on the application.
• Current Jefferson County employees must apply through their employee profile in Workday.
• In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected. To view the status of your application, please log into your candidate portal .

For more details on the recruitment process, please visit: https://www.jeffco.us/1860/FAQs

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or [email protected]

Education:

Experience:
Work Experience: Minimum five years

Certifications:

Languages:

Category:
Administrative, Business Programs and Services