Deputy Register of Deeds

Summary

Passport Acceptance Agent

Performs intermediate skilled administrative support work receiving, checking, indexing, verifying, proofing and recording legal documents, assisting the public, and related work as apparent or assigned. Work is performed under the limited supervision of theRegister of Deeds. This position is focused on being a Passport Acceptance Agent.

Job duties include:

• Indexing recorded documents including deeds, deeds of trust, powers of attorney and agreements.
• Issuing marriage licenses.
• Issuing certified copies of birth, death, and marriage certificates.
• Answering phone inquiries usually involving marriage licenses or locating deed records.
• Reviewing previously indexed documents and correcting any errors found.
• Swearing in Notary Publics and submitting certificates to the Secretary of State.
• Performing other assigned duties.

Position qualifications:

• General knowledge of the rules, laws, practices, and procedures of the Register of Deeds office.
• General knowledge of State Statutes as they are related to operations of the department.
• General knowledge of office programs and policies.
• General knowledge of standard office methods and procedures, business English, spelling, and arithmetic.
• Ability to operate standard office machines and computers.
• Ability to make decisions relating to assigned operations in conformance with applicable laws and policies.
• Ability to solve problems within scope of responsibility.
• Ability to establish and maintain effective working relationships with associates and the public.

Education, experience and supplemental information:

• High school diploma or equivalent.
• One to three (1-3) years of experience in a related field or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Valid driver's license.

Equal Opportunity Statement:

Dare County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Background Check Statement:

Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you consideration for employment. Dare County Government is an Equal Opportunity Employer.

A competitive benefits package is provided:

• 12 - 30 paid vacation days per year, based on length of service
• 12 paid sick days per year
• 12 paid holidays per year
• 3 paid personal leave days
• Employer-paid medical insurance for employee
• Life Insurance
• Local Government Retirement System
• Automatic 3% contribution into NC Total Retirement 401K Plan
• Longevity Pay Plan
• Employee Assistance Counseling Program
• Transfer of sick leave from another North Carolina state or local government agency will be considered within 2 months of hire
• Elective supplemental insurance including short-term disability, vision, dental, term life

Employees have the option to cover their dependents on the County's group policy at their own expense through payroll deduction. Note: Part-time positions do not include benefits. If this is a part-time position, it will not include benefits.

Job Description

Passport Acceptance Agent

Performs intermediate skilled administrative support work receiving, checking, indexing, verifying, proofing and recording legal documents, assisting the public, and related work as apparent or assigned. Work is performed under the limited supervision of theRegister of Deeds. This position is focused on being a Passport Acceptance Agent.

Job duties include:

• Indexing recorded documents including deeds, deeds of trust, powers of attorney and agreements.
• Issuing marriage licenses.
• Issuing certified copies of birth, death, and marriage certificates.
• Answering phone inquiries usually involving marriage licenses or locating deed records.
• Reviewing previously indexed documents and correcting any errors found.
• Swearing in Notary Publics and submitting certificates to the Secretary of State.
• Performing other assigned duties.

Position qualifications:

• General knowledge of the rules, laws, practices, and procedures of the Register of Deeds office.
• General knowledge of State Statutes as they are related to operations of the department.
• General knowledge of office programs and policies.
• General knowledge of standard office methods and procedures, business English, spelling, and arithmetic.
• Ability to operate standard office machines and computers.
• Ability to make decisions relating to assigned operations in conformance with applicable laws and policies.
• Ability to solve problems within scope of responsibility.
• Ability to establish and maintain effective working relationships with associates and the public.

Education, experience and supplemental information:

• High school diploma or equivalent.
• One to three (1-3) years of experience in a related field or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Valid driver's license.

Equal Opportunity Statement:

Dare County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Background Check Statement:

Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you consideration for employment. Dare County Government is an Equal Opportunity Employer.

A competitive benefits package is provided:

• 12 - 30 paid vacation days per year, based on length of service
• 12 paid sick days per year
• 12 paid holidays per year
• 3 paid personal leave days
• Employer-paid medical insurance for employee
• Life Insurance
• Local Government Retirement System
• Automatic 3% contribution into NC Total Retirement 401K Plan
• Longevity Pay Plan
• Employee Assistance Counseling Program
• Transfer of sick leave from another North Carolina state or local government agency will be considered within 2 months of hire
• Elective supplemental insurance including short-term disability, vision, dental, term life

Employees have the option to cover their dependents on the County's group policy at their own expense through payroll deduction. Note: Part-time positions do not include benefits. If this is a part-time position, it will not include benefits.