Business Assistant - SON Business and Finance Department

Job Description:

Business Assistant - SON Business and Finance Department

Description

Business Assistant - SON Business and Finance Department
Lubbock
46247BR

Position Description
The School of Nursing is seeking a candidate to work part-time performing responsible and complex duties associated with a specialized function of a section of clerical employees. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based upon overall operation effectiveness.

Major/Essential Functions

• Manage the collection, entry, maintenance, validation, and tracking of financial and procurement data within spreadsheets, databases, logs, and reporting systems to support budget monitoring, expenditure tracking, and business operations.
• Coordinate and maintain the school's fiscal and procurement records, including purchasing documentation, contracts, invoices, deposits, receiving reports, budget activity, payment processing, and related financial transactions.
• Process purchasing card reconciliations, invoices, and supporting documentation, ensuring transactions are accurately reviewed and submitted for approval and payment.
• Receive, sort, distribute, and process departmental mail, packages, deposits, and business documents while supporting records retention and document storage activities.
• Provide customer service and administrative support to faculty, staff, students, vendors, and business office stakeholders regarding purchasing, reimbursement, payment, and related business processes.
• Assist the Analyst and Senior Director with purchase orders, direct pays, receiving reports, reimbursement requests, and other routine procurement activities.
• Monitor outstanding purchase orders, vendor invoices, shipment status, and payment issues, following up as needed to ensure timely resolution and accurate financial processing.

Required Qualifications
Education: Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent.

Experience: Two years progressively responsible clerical experience. Additional education and/or related experience to equal two years may substitute on a year for year basis.

To apply, please visit: https://apptrkr.com/9845361"">https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=924207

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.








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