ADMINISTRATIVE COORDINATOR

Job Description:

ADMINISTRATIVE COORDINATOR

Description

POSITION OVERVIEW

Applications Accepted from: All Persons Interested

PN 39989

Division: Communications

Reporting Location: 2100 Travis, Houston, TX 77002

Workdays & Hours: 8 am - 5 pm, Monday - Friday** Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The City of Houston’s Housing and Community Development Department (HCD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Through strategic investments and partnerships with nonprofit organizations, government agencies, and community stakeholders, HCD works to preserve and expand housing opportunities, support vulnerable populations, and strengthen communities across Houston.

(HCD) is seeking a highly skilled, technically proficient, and detail-oriented Administrative Coordinator to support the following critical areas:

Key Responsibilities:

• Research and review vendors, equipment, services, and regulations.
• Participate in special projects as assigned
• Prepare, edit, and revise departmental communication procedure processes.

Department's Digital Communications

• Coordinates with internal divisions to ensure timely, accurate, and accessible public-facing information.
• Manages digital content requests and maintains organized content repositories to support and amplify departmental initiatives, programs, and communications priorities.

Website Management/Reporting

• Oversees the maintenance and management of HCD's public-facing websites, including the **Disaster Recovery website, to support grant reporting, transparency, and compliance requirements.
• Coordinates the timely publication of public notices, quarterly reports, and other required materials in collaboration with the Planning & Grants Reporting and Compliance & Grants Administration teams.
• Maintains monthly website activity reports and publication tracking logs to support accurate documentation and accountability.

Multimedia Production

• Captures, edits, and produces high-quality video content to highlight HCD programs, community events, and key project milestones.
• Provides audiovisual and back-end technical production support for departmental events, including presentations, recordings, and virtual or hybrid meetings, while ensuring alignment with established branding and communications standards.

The ideal candidate is a multidisciplinary digital professional who combines strong website development and management skills with multimedia production expertise, organizational discipline, analytical thinking, and effective stakeholder engagement.

Essential Attributes

• Demonstrates strong expertise in website management, digital accessibility, video production, and technical execution, with a commitment to quality and innovation.
• Anticipates needs, identifies opportunities for improvement, and independently drives projects from concept to completion with minimal supervision
• Effectively engages cross-functional stakeholders, facilitates productive discussions, and applies critical thinking to resolve challenges and advance departmental priorities
• Excels at managing multiple priorities, maintaining accurate documentation and reporting systems, and consistently delivering timely, high-quality results

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS
This position is physically comfortable. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS
Five years of administrative experience is required.

Substitutions:
Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.

PREFERENCES

• Advanced Website Management & Technical Expertise
• Video Production & Post-Production
• Data Analytics & Digital Performance Reporting

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832.394.6200 .

If you need special services or accommodations, call 832.394.6200 . (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627 .

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 12/11/2026 12:00 AM Central