QA/QC Compliance Administrator

Job Description:

QA/QC Compliance Administrator

Description

General Description

The District
Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com.

IRWD Corporate Values
Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world.

IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions.

The Position
The QA/QC Compliance Administrator will develop, implement and maintain the Laboratory's Quality Management System including internal audits, document and records control, corrective action, calibration and preventative maintenance, document analyst technical training, data integrity training, and management reviews in compliance with state laboratory certification requirements (Environmental Laboratory Accreditation Program (ELAP)) and other applicable regulations. Manage the laboratory safety program.

Manage laboratory assets, job plans and regulatory PM activities using the District’s Enterprise Asset Management Program. Evaluate and review analytical and QA/QC data. Develop, implement, and maintain QA/QC practices and procedures. Assist staff in selecting, developing and troubleshooting analytical procedures. Participate in the preparation of operating and general capital budgets.

Currently there is one (1) vacancy. This position is in office and there are no remote schedules available.

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is 8:00 AM on Monday, September 30, 2024. Qualified candidates are encouraged to submit applications early. Candidates who submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline.

Essential Duties and Responsibilities

Supervise, develop, train, and evaluate the performance of assigned staff.

Plan, prioritize, and assign work, evaluate staff and work with employees to correct deficiencies, oversee the day-to-day performance of employees to ensure high performance and customer-service oriented work environment.

Develop, implement and maintain the Water Quality Laboratory Quality Management System. Use initiative and resourcefulness planning work, researching trends and assessing program’s effectiveness. Manage computerized tracking systems.

Perform application and amendment activities relating to Environmental Laboratory Accreditation Program (ELAP) with assistance from the Water Quality Manager to maintain laboratory accreditation.

Develop, implement and maintain the Water Quality Laboratory QA/QC technical external assessment and internal audit program. Set pre-determined annual audit schedule per requirements. Oversee third party audit process.

Prepare and review audit Corrective Action Reports: report on findings and evaluate trends, Track responses to Corrective Action Reports (CARs).

Develop, implement, and maintain the Water Quality Laboratory Calibration and Preventative Maintenance Program.

Prepare and review, standardize, and modify and control laboratory Standard Operating Procedures (SOPs) as necessary.

Manage and oversee chemical inventories and maintain laboratory Safety Data Sheets (SDSs).

Assist in the preparation of reports, applications and other documentation for ELAP, RWQCB, DHS and other regulatory agencies.

Maintain the Laboratory Quality Manual and oversee the establishment and updating of Method Detection Limits (MDL) and Detection Limit Reportable (DLR) as necessary.

Interface with other departments, consultants, regulatory agencies and customers to provide analytical support and information.

Maintain laboratory equipment, methods and procedures to ensure conformance with standards prescribed by regulatory agencies.

Input and authorize Purchase Requisitions for procurement of supplies and equipment.

Develop and train staff as requested.

Possess proficiency at public speaking. Prepare and give presentations to internal/external groups as necessary.

Assist with the Public Relations aspects of the laboratory by discussing the role of the laboratory during public tours for students and customers.

Remain current with advances in the water/wastewater field or with new technology by attending relevant seminars, training, and/or taking applicable coursework.

Maintain the Laboratory Safety Program and Laboratory Safety Manual. Interface with the District’s Safety and Security Department. Ensure staff receive appropriate safety training for the work being performed. Ensure safety meetings of at least 30 minutes in duration are held as required for each group per District requirements. Internally track and report Department 60 tailgate safety meetings, laboratory safety inspections and facility safety inspections as required.

Other duties as assigned.

Minimum Education, Training and Experience

Education:

• A combination of education and experience equivalent to a bachelor’s degree in biology, chemistry, or a closely related scientific field required. For degrees obtained outside of the U.S., an official equivalency evaluation is required.
  

Experience:

• Seven (7) years of experience in a laboratory environment with five (5) of the years in a water or wastewater-oriented laboratory required. At least three -years related experience managing a Quality Management System required.
  
• Proficiency with computer literacy in database (LIMS), word processing, and spreadsheet programs required.
  

License /Certifications Required:

• Valid Class “C” California Driver's License.
  

Additional Information

The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability and Interpersonal Communication

Ability to communicate effectively with all levels of office/field employees and management. Represent the District in a professional manner when dealing with outside suppliers and customers. Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others.

Mathematical Ability
Ability to add, subtract, multiply, divide and calculate percentages, fractions and decimals. Must be able to use stoichiometric and algebraic equations.

Technology Ability

Proficient in use of MS Office Suite (Word, Excel). Keyboarding abilities sufficient to perform the job. Proficiency with the Laboratory Information Management System (LIMS) and other data related management systems.

Judgment and Situational Reasoning Ability
Ability to use good judgment in performing influence functions such as supervising, managing, leading, teaching and directing assigned staff, and controlling budgets and contracts.

Physical Requirements
Regularly required to sit, walk, bend, stoop and stand. Ability to correctly differentiate and interpret colors. Must be able to lift up to 25 lbs. on a routine basis.

Environmental Adaptability
Ability to work in an environment that may expose employees to toxic or other materials in the laboratory/field. Noise level in the laboratory/field may be greater than typical office conditions.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
All applicants are required to complete and submit a District application form online and answer the supplemental questionnaire. Stating "See Resume" is not an acceptable substitute for a completed application. Resumes or faxed copies will not be accepted in lieu of the District online application. To apply, click on the "Apply" link located at the top of this page.

New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide

Applications will be reviewed by the Human Resources Department and the subject matter expert. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

Oral Interview Examination : will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Disaster Service Worker: In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Equal Opportunity Employer Irvine Ranch Water District is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. If you consider yourself a person with a disability, you may contact the Human Resources Department for a reasonable accommodation.

IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees.

Retirement
Employees hired on or after January 1, 2013:
The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula.

Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013:
On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay.

IRWDdoes not participate or pay into Social Security except for the Medicare portion.

Medical Insurance
IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire.

Dental Insurance
IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire.

Vision Insurance
IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire.

Life Insurance
Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire.

Deferred Compensation
Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment.

Paid Vacation
Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment.

Paid Holidays
The District offers 11 scheduled paid holidaysplus one personal holiday per year.

Sick Leave
Eligible employees accrue 96 hours of sick leave annually.

Flexible Spending Accounts
Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card.

Educational Assistance
The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes.

Closing Date/Time: Continuous

Salary:

$107,361.96 - $147,876.00 Annually