Administrative Services Assistant III

Job Description:

Administrative Services Assistant III

Description

The Position

Bargaining Unit: Local 21 - Non-Supervisory Management Why Join Contra Costa County?
Contra Costa County is home to more than one million residents and was one of the original 27 counties established in California in 1850. Contra Costa County provides public services which improve the quality of life of our residents and the economic viability of our businesses. Contra Costa County is recognized as a world-class service organization where innovation and partnerships merge to enable our residents to enjoy a safe, healthy, and prosperous life.

We are pleased to announce a countywide recruitment for the classification of Administrative Services Assistant III. As an Administrative Services Assistant III, you will have the opportunity to contribute to the efficient operation of diverse County departments, each playing a vital role in serving our community. This position offers exposure to various facets of public administration and the chance to collaborate with professionals dedicated to public service.

Currently, the vacancies exist in the following departments:

• Office of the Sheriff - one (1) vacancy
• Employment and Human Services Department (EHSD) - one (1) vacancy
• Animal Services Department - one (1) vacancy

About the Office of the Sheriff:
The Contra Costa County Office of the Sheriff is the largest law enforcement agency in Contra Costa with over 1,100 sworn and professional employees dedicated to providing the highest level of law enforcement and customer services. The Contra Costa County Office of the Sheriff strives to maintain the highest standard of professional integrity, and ethics. The Office of the Sheriff is dedicated to pursuing excellence in performance throughout the organization and in the community through the quality of its personnel. The Administrative Services Assistant III at Property and Evidence Services is responsible for supervising staff who accept, maintain the integrity of, and dispose of property and evidence acquired by the Office of the Sheriff. We are looking for candidates with demonstrated experience in property and evidence management within a law enforcement setting.

About the Employment and Human Services Department:
Contra Costa County’s Employment and Human Services Department works diligently to provide the community with resources that support, protect, and empower individuals and families to achieve self-sufficiency. The department is committed to hiring candidates that share our core values of delivering an exceptional customer service experience, encouraging open communication, embracing change, practicing ethical behavior, and embracing diversity. The Administrative Services Assistant III vacancies are currently within the Community Services Bureau and the EHSD's Administrative Bureau. We are looking for candidates with experience in administering social service programs are strongly preferred. We are seeking administrative professionals with experience supporting or administering social service programs, particularly in fast-paced, community-focused environments.

About the Animal Services Department:
Contra Costa County Animal Services Department works to protect public health and safety by enforcing animal-related laws, providing compassionate care for all animals, and reducing shelter intake. They achieve this through services like sheltering lost and abandoned animals, promoting responsible pet ownership, offering spay/neuter programs, and ensuring humane treatment while striving to find safe homes for animals. The Administrative Services Assistant III at Animal Services is responsible for managing the Animal Benefit Fund program and supporting the Chief of Administration Services with budget, personnel, and animal shelter industry initiatives. The ideal candidate will have a strong background in governmental administration, project management, contract and vendor oversight, and human resource practices, with the ability to thrive in a fast-paced, dynamic office environment. This is an excellent opportunity to contribute to the department's mission while supporting a wide range of administrative functions.

The Administrative Services Assistant III classification is used in various departments throughout the County. All qualified applicants are encouraged to apply.

We are looking for someone who is:

• Organized - You will be managing concurrent projects with various internal and external cross-function workgroups
• Analytical - You will be solving organizational problems that require innovative solutions
• A Leader - You will provide direction and oversight to a team
• Adaptable - You will need to adapt easily to varied and changing priorities
• Honest - You should demonstrate professional and ethical behavior in all situations
• A Team Player - You should be able to demonstrate cooperation and teamwork with your colleagues
• Concise - You should have strong oral and written communication skills
  

What you typically will be responsible for:

• Handling day-to-day fiscal, office management, personnel, purchasing, contracts, and other administrative functions
• Working with budgets, contracts, and agreements
• Conducting general research and collecting and analyzing data
• Interpreting rules and regulations
• Understanding generally accepted accounting principles and procedures
• Applying data to department decision-making
• Analyzing annual departmental budget requests and representing the department in budget discussions

A few reasons you might love this job:

• Your work will have a direct impact on the surrounding community
• You will work in a supportive and collaborative atmosphere
• You will work across county departments and with community groups

A few challenges you might face in this job:

• You will work with stakeholders with competing wants and needs
• You may need to multi-task and complete time-sensitive work within short time frames
• You will need to learn and keep up to date with policies, procedures, and regulations that impact your work

Competencies:

• Strategic Thinking & Perspective: Evaluating immediate actions in the context of achieving the long-range objective
• Managing & Facilitating Change: Addressing key factors that influence successful organizational change
• Leading Cross-Divisional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions and teams
• Project Management: Ensuring that projects are on time, on budget, and achieve their objectives
• Leadership: Guiding and encouraging others to accomplish a common goal
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
• Self-Management: Showing personal organization, self-discipline, and dependability
• Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Professional & Technical Expertise: Applying technical subject matter to the job

Read the complete job description here .

The eligible list established from this recruitment may remain in effect for six (6) months and may be used to fill other vacant positions including Administrative Analyst, and Administrative Services Assistant II.

Minimum Qualifications

License Required: Possession of a valid California Motor Vehicle Operator's License. Out of state valid motor vehicle operator's license will be accepted during the application process.

Education: Possession of a Bachelor’s degree from an accredited college or university with a major in business administration, public administration or a closely related field.

Experience: Three (3) years of full-time experience or its equivalent in an administrative staff position performing administrative, budgetary or personnel analysis.

Substitution for Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included at least one three semester unit course in each of the following areas: (1) English Composition (2) Business or public administration, political science or government (3) Mathematics or Statistics and (4) Psychology or behavioral science; and two years full time experience or its equivalent in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports; or an acceptable combination of qualifying experience beyond the two-year minimum education requirement may be substituted for the Bachelor’s degree.

Substitution for Academic Major and Experience: 1) One (1) additional year of qualifying experience may be substituted for the required academic required major; 2) Possession of a Master’s degree in public administration, business administration, or a closely related field may be substituted for the academic major or six months of the required experience.

Selection Process

Application Filing and Evaluation: Applicants must complete a supplemental questionnaire at the time of application. All materials will be reviewed to determine whether candidates meet the minimum qualifications. Only those who meet the minimum qualifications will move forward in the selection process.

Online Multiple-Choice Examination: Qualified candidates will be invited to complete an online multiple-choice assessment designed to measure key competencies required for the Administrative Services Assistant III position, including: Attention to Detail and Professional & Technical Expertise. The assessment will be conducted remotely. Candidates must have access to a computer with a reliable internet connection. Taking the assessment on a mobile device is not recommended. Tentatively Scheduled for April 2025 - (Weighted 100%)

Final Selection Interviews: These will be scheduled by the department once the eligible list is established.
Assessment Retake Policy:

• Candidates who take this assessment and later apply for another Contra Costa County recruitment that uses the same exam, will not be permitted to retake the test if the subsequent exam is scheduled within six (6) months of the original test date.
• If more than six (6) months has passed since the date of the original assessment, candidates will be required to retake the exam.

Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
For recruitment specific questions, please contact Norma Martinez at Norma.Martinez@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.

CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 4/19/2025 11:59 PM Pacific

Salary:

$94,631.40 - $115,025.10 Annually