Human Resources Analyst

Job Description:

Human Resources Analyst

Description

ABOUT THE POSITION

At San Ramon Valley Fire Protection District , we don’t just fight fires — we protect lives, support our community, and work as one team. Behind every firefighter, paramedic, and support crew is someone like you — an HR professional who knows how to bring out the best in people.

We’re looking for an experienced Human Resources Analyst who’s passionate about people and public service. If you’re ready to use your HR skills to make a real difference in the lives of those who serve, we’d love to meet you.

In this role, you’ll:

•Support day-to-day HR operations like recruitment, benefits, classification, and workers’ compensation

•Help shape a positive, inclusive workplace culture

•Be a trusted partner to leadership and staff, offering thoughtful solutions and guidance

•Work in a collaborative environment where your voice matters

We’d love to meet you if you:

•Have hands-on HR experience (especially in the public sector)

•Are detail-oriented, dependable, and great with people

•Enjoy working behind the scenes to make things run smoothly

•Want to be part of something bigger than yourself

Why Join Us?

•Be part of a respected and forward-thinking fire district with a strong community focus

•Work alongside dedicated professionals who value innovation and integrity

•Enjoy competitive pay, excellent benefits, and opportunities for professional growth

The Human Resources Analyst coordinates and performs journey level human resources functions including salary and benefits administration; recruitment; interpretation of District administrative policies and procedures, employee communications, and Safety and Risk Management. This position plans, develops, manages and coordinates assigned program responsibilities; and provides a high level of support.

CLASS CHARACTERISTICS
The Human Resources Analyst position is a journey level position, requiring advanced, well-developed skills and technical knowledge of District policies and procedures, employment laws, and a variety of activities related to Human Resources functions. This position requires the frequent use of independent judgment, tact, discretion, and individual initiative. Incumbents perform difficult and complex tasks associated with benefit coordination; the preparation, processing and administration of recruitment and selection programs; workers' compensation; employee relations; maintenance of personnel records; research, data compilation and analysis, creation/updating policies and procedures.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Example of duties: Administer and coordinate human resources functions and programs including recruitment, selection, performance evaluation, benefits, compensation, employee relations, labor relations, employee safety and workers' compensation.Interprets complex rules, regulations, contracts, policies, and procedures; and applies such interpretations in the performance of assigned responsibilities.Develops and implements new or revised human resources programs, systems, procedures, and methods of operation.Monitors vendors associated with related program administration including monitoring contract service providers to ensure compliance with contract provisions.May supervise staff.Performs other duties of a similar nature and level. Benefits Administration

• Administers the District's employee and retiree benefit programs, including CCCERA, medical, dental, vision, deferred compensation, management benefits, flexible spending accounts, and leaves of absence.
• Participates in the design and structure of new benefit programs and the improvement of existing employee benefit plans.
• Implements approved benefit plans and changes by preparing email and print communications, web material, booklets, and other media necessary for communicating new or modified plans to employees and retirees.
• Conducts individual employee meetings as well as employee benefit seminars/workshops and facilitates enrollment of employees in optional benefit plans.
• Revises and reissues/reposts all benefit communications material as required.
• Assures that existing and new benefit programs are adaptable to standardized computer and reporting systems, including testing. Develops benefit information and statistical and census data for actuaries, insurance carriers, and management.
• Prepares reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor, CCCERA, and other regulatory agencies.
• Reviews and analyzes changes to state and federal laws pertaining to benefits and reports necessary or suggested changes to management.
• Maintains contact with insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Maintains employee records, enrollment, application, and claims records for all benefit plans.
• Evaluates the contractual compliance as well as the effectiveness/fiscal impact of the benefit programs and participates in the selection and management of insurance carriers/brokers

Safety and Risk Management:

• Prepares and processes Workers' Compensation paperwork, in conjunction with a third-party administrator, and updates related reporting and staffing roster systems.
• Provides a high level of customer service to District employees who off-work due to an injury.
• Maintains contact with the District's general liability insurance carrier regarding claims.

Recruitment and On-Boarding (Currently using Neogov)

• Designs and implements recruitment programs to obtain qualified candidates by reviewing and updating job descriptions, creating and distributing job announcements, advertisements, brochures and other recruitment materials, screening applications for qualifications, coordinating, designing and administering job-related selection procedures, including, but not limited to, application reviews, written and performance tests, and interviews and assessment techniques.
• Advises and guides hiring managers during the hiring process and assists in leading, planning, and coordinating recruitments.

Human Resources Information Systems (Currently Using ADP Workforce Now)

• Performs a variety of Human Resources database management functions, including reviewing various forms and documents for technical completeness and accuracy; entering data from documents into applicable spreadsheets or databases; identifying and correcting errors to meet established policies and procedures; advising and consulting with other departments on status and accuracy of information contained on forms; maintaining applicable records, forms, and documents.
• Possesses in-depth technical proficiency in usage and functionality of various HRIS related systems as well as technical proficiency in website content management.
• Coordinates the conversion of paper employee files to electronic files and manages the maintenance of the corresponding electronic files.

General Functions

• Responds to requests for information from employees and/or the general public over the phone, in person, and via e-mail regarding a variety of Human Resources programs, job opportunities, and/or other related information.
• Prepares, processes, and maintains reporting systems for FMLA, CFRA, and PDL leaves of absence.
• Prepares personnel related federal and state forms. Maintains I-9 records, EDD reporting, and employee emergency contact records.
• Researches and makes recommendations regarding issues in aspects of Human Resources practices and procedures.
• Prepares and directs the preparation of a variety of written correspondence, agendas, reports, procedures, and other written materials.
• Administers and coordinates District performance appraisal program, including maintenance of database and records.
• Provides research and analytical assistance in a variety of areas, such as employee relations, training, benefits, occupational health and safety, workers' compensation, department related analytics, and general communications

Knowledge of:

• Laws, codes, regulations, policies, and procedures related to Human Resources.
• Business letter writing and the standard format for reports and correspondence.
• Records management principles and practices.
• Proper English including spelling, grammar, vocabulary, and punctuation.
• Standard office practices and procedures, including filing and the use of personal computer operating systems and software.
• Computer applications related to the work being performed, including Neogov, ADP Workforce Now, Microsoft Word, Excel, PowerPoint, and other office administrative applications.
• Operation of office machines and equipment.
• Business arithmetic and basic statistical techniques.

Ability to:

• Initiate and organize work, coordinate projects, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction.
• Exercise sound independent judgment within established policy and procedural guidelines.
• Perform varied, detailed, and confidential office administrative work in an independent manner.
• Ensure that the assigned office administrative and clerical functions are effectively carried out.
• Use word processing, spreadsheet, and other office administrative software with sufficient speed and accuracy to perform the work within established timelines.
• Assign, direct and review the work of others.
• Communicate effectively with the public and District staff, in person, over the telephone, and in writing.
• Interpret, communicate, and apply District policies and procedures, as well as applicable laws and regulations.
• Make accurate arithmetic and statistical calculations.
• Communicate effectively in person, over the telephone, and in writing.
• Ensure Human Resources and employee files and records are organized, accurate, and up-to-date.
• Establish and maintain effective, collaborative, and positive working relationships with those contacted in the course of the work.
• Conduct research and prepare accurate and concise reports, correspondence, informational packets, contracts and other written materials.
• Analyze problems/data and propose solutions utilizing initiative, tact, and good judgment.

ABOUT THE DISTRICT

The San Ramon Valley Fire Protection District is an independent Special District in Contra Costa County responsible for providing a high level of emergency and non-emergency services to the communities it serves. The District's service area encompasses approximately 155 square miles, serving the communities of Alamo, Blackhawk, Danville, Diablo, San Ramon, the southern boundary of Morgan Territory, and the Tassajara Valley. The communities are primarily residential, commercial, office park, and controlled manufacturing, along with wildland areas, protected by nine stations and one volunteer staffed station with 185 employees, and 56 volunteers. Financial oversight and strategic policy direction are provided by an elected 5-member Board of Directors.

MINIMUM QUALIFICATIONS

Experience: Three years of proven experience in benefits, recruitment, HRIS, payroll integration, general Human Resources systems, employee relations, employee development, or policy development and interpretation. Related experience in public agency environment highly desirable.

Education: Bachelor of Arts/Science degree in Human Resources, Public Administration or related field.

The Fire District reserves the right to evaluate and consider, at its discretion, a combination of education and experience that tends to indicate an applicant possesses the skills, knowledge and abilities listed herein.

License: Possession of a valid California Driver's License.

Certification: None required. PHR/SPHR or CALPELRA CLRM Certificate preferred, along with other applicable Human Resources certifications.

APPLICATION PROCESS

APPLICATION PROCESS:

Qualified candidates are encouraged to apply. Candidates must apply online through Government Jobs at: https://www.governmentjobs.com/careers/srvfire .

The District will review application material and select the most qualified candidates to participate in the recruitment process, which includes a panel interview.

Candidates considered for employment will be required to undergo a background investigation, a medical examination and a pre-employment drug screening.

In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at (925) 838-6628.

The San Ramon Valley Fire Protection District is an equal employment opportunity employer and makes employment decisions based on merit, qualifications and competence. The District does not discriminate on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), religious creed (including religious dress and grooming), color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, military or veteran status, sexual orientation (including heterosexuality, homosexuality and bisexuality), age (40 and over), genetic characteristics and information, reproductive health decision-making, or any other basis prohibited by law.

Paid compensation is supplemented with an excellent benefitspackage including:

Hours: Flexible work schedule.

Vacation: Accumulation rate increases with length of service. The initial rate is 10 hours per month.

Sick Leave: Accumulated at the rate of 8 hours per month indefinitely during tenure of career.

Pension benefits are provided by Contra Costa County Employees' Retirement Association (CCCERA).Eligibility and classificationinto the retirement system will be determined by CCCERA pursuant to the Public Employee's PensionReform Act (PEPRA) guidelines. Should reciprocity with CCCERA be established and entry classifiedas Classic, the retirement benefit will be 2% @ 55. Should entry into the retirement system beclassified as PEPRA, the retirement benefit will be 2.5% @ 67.

Medical benefits are provided through CalPERS and include several PPO or HMO options. TheDistrict currently contributes 92% of monthly premiums for employee and dependent medical upto an established cap, and 100% for employee and dependent dental, vision, and EAP insurance, aswell as 100% for life insurance for the employee only.

Click HERE for More Information on Benefits available for employees of the San Ramon Valley Fire Protection District

Closing Date/Time: 5/1/2025 2:00 PM Pacific

Salary:

$90,591.72 - $115,554.84 Annually