Administrative Specialist III

Job Description:

Administrative Specialist III

Description

Summary

The Hazardous Waste Management Program serving King County, Washington seeks an experienced Administrative Specialist III to help the Program fulfill its vision in making the Puget Sound region the cleanest in the country-one free of hazardous chemical exposure. This is a great opportunity to join our fast-paced and innovative team as we strive to make a lasting impact on both human and environmental health in the region, while strengthening administrative efficiencies and effectiveness.

About the Role:

The Administrative Specialist III is one of two administrative staff whose responsibility is to support the Hazardous Waste Program (HWMP). This role supports the HWMP section in its functions of operation, performance, racial equity, planning, policy, finance, and communication. Key priorities include accounting/finance responsibilities, records management, inventory management, document preparation, recruitment support, travel and expense processing, and line of businesses support.

This position performs work remotely and onsite.

About the Team:

The Hazardous Waste Management Program (HWMP) is a regional coalition of governments working to protect public health and the environment. The Program serves King County, Washington’s 2.3 million residents and 70,000 businesses, with an annual budget of $21 million and approximately 70 staff. The Program’s mission is to protect and enhance public health and environmental quality by helping residents and businesses reduce the threat posed by the production, use, storage, and disposal of hazardous materials. The Program provides a range of services including household hazardous waste collection and disposal, prevention programs, and policy initiatives. For more information visit www.kingcounty.gov/hazwaste.

This Program is a collaborative effort of several participating agencies. This position will be hired by the Water and Land Resources Division (WLRD) of the King County Department of Natural Resources and Parks, which is one of the participating agencies. The Water and Land Resources Division (WLRD) is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face of climate change. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, and ensuring county residents have equitable access to green space. We reduce flood hazards, manage stormwater, reduce toxic threats, and provide other natural resource management services throughout King County. WLRD’s mission is to protect, restore, and manage King County's water and land using the best available science, innovation, and collaborating with partners and the community. These, and many more programs, make WLRD an exciting and fulfilling place to work. For more information about the division, see https://kingcounty.gov/en/dept/dnrp/nature- recreation/environment-ecology-conservation/wlrd.

The Hazardous Waste Management Program is committed to equity not only in the workplace but also in our services. We value diverse perspectives and life experiences in our workforce and are committed to building a culturally diverse and inclusive environment for staff. The Program strives to embed racial equity and environmental justice throughout its operations.

Commitment to Equity, Racial and Social Justice:

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Administrative Specialist III, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity .

Apply now for a rewarding career at the Water and Land Resources Division of King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits , and growth opportunities.

Job Duties

What You Will Be Doing:

• Support administrative processes, procedures, and methods for activities such as records management, document development, document management, invoice/expense processing, purchasing, expense claims, inventory, travel planning, and training plans. Interpret and apply existing King County policies, procedures, and codes where relevant.
• Provide skilled support in preparation for internal and public meetings, including scheduling, coordination, planning, communication, material preparation, catering, and taking meeting minutes.
• Support managers and Human Resources in the hiring process and schedule meetings and interviews regarding the recruitment. Assist in the onboarding and training of all new hires to the HWMP program.
• Search and produce hazardous waste records for properties in response to public disclosure requests. Maintain section’s working files on the server and in Microsoft SharePoint, and support the implementation of our records management plan, such as retention, archiving, and scheduled destruction of records.
• Manage section’s inventories of mobile devices, capital assets, vehicle fleet, and office/field supplies, including purchasing and orders as needed.
• Support the section’s lines of business staff with meeting scheduling and room reservations, with events and projects, and with ordering supplies and equipment for their operations. Register staff for conferences, confirm attendance, and maintain training records in NEOGOV platform. Renew annual memberships and subscriptions for staff when due.

Experience, Qualifications, Knowledge, Skills

Qualifications You Bring:

• At least five years of general office experience providing administrative, clerical, and customer service support functions in a fast-paced environment.
• Proficiency in Microsoft Word and Excel and a working knowledge and experience with PowerPoint, Teams, and SharePoint. Ability and experience performing complex word-processing tasks, preparing/using document templates, and converting documents in Adobe Acrobat.
• Proficiency in Oracle with experience in purchasing, processing accounts payable, and reconciling financial expenses.
• Experience in records research to respond to public disclosure requests.
• Experience managing multiple calendars in Microsoft Outlook and scheduling and preparing for internal and public meetings, including coordination, planning, communication, and material preparation.
• Excellent written communication skills that include knowledge of proper English grammar, usage, punctuation, and spelling with ability to proofread and edit.
• Ability to organize, prioritize, and manage a high volume of work using initiative and judgment while adapting with resilience in a work environment with frequent interruptions.
• Ability to work and make decisions in a team environment within schedule constraints of other staff, to be cooperative and able to compromise and resolve issues with minimal direction, and to be flexible and work professionally with all levels of staff.

Competencies You Bring:

• Organizational Savvy - Maneuvering comfortably through complex policy, process, and people-related organizational dynamics.
• Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Tech Savvy - Anticipating and adopting innovations in business-building digital and technology application.
• Interpersonal Savvy - Relating openly and comfortably with diverse groups of people.

It Would Be Great if You Also Bring:

• Prior administrative experience working for King County.
• Experience using Concur Travel or similar travel-based software for reservations and expense reporting.
• Experience working with diverse individuals and groups in a culturally appropriate manner.
• A valid Driver's License or the ability to travel throughout the County in a timely manner.

Supplemental Information

Working Conditions:

• Remote and Onsite Work Details: Employees in this role work remotely from a home location, with onsite reporting requirements typically 2 days a month. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department’s vision of Green Where We Work.
• Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements.
• Work Schedule: This full-time position works a 40-hour work week.
• This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
• Union Representation: This position is not represented by a union.

Application and Selection Process:

We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all background to apply.

Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.

To apply, submit a:

• Complete Application
• Cover Letter
• Optional Resume (will be reviewed if submitted)

Note: Additional documents won't be considered during minimum qualification screening.

Who to Contact: For more information regarding this recruitment, please contact Morgan Hermann, Human Resources Analyst-Senior, at 206-477-9092 or mhermann@kingcounty.gov .

Discover More About the Division: Visit our website .

Discover More About DNRP: Visit our webs ite , explore an interactive map of our recent accomplishments and check us out at Facebook , X (formerly Twitter) , LinkedIn , TikTok , Instagram , YouTube and Keeping King County Green News .

Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.
Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year plus twopersonal holidays
• Generous vacation and paid sick leave
• Paid parental,family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Closing Date/Time: 6/2/2025 11:59 PM Pacific

Salary:

$62,970.96 - $79,818.96 Annually