Assistant Director for HR Regulatory Programs and Compliance (Administrator I) - Office of Human Resources

Job Description:

Assistant Director for HR Regulatory Programs and Compliance (Administrator I) - Office of Human Resources

Description

SF State Applicants Only

Working Title

Assistant Director for HR Regulatory Programs and Compliance

Administrator Level (for MPP positions only)

This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Senior Associate Vice President of Human Resources (SAVPHR).

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Human Resources

Appointment Type

At-Will

Time Base

Full-Time (1.0)

Work Schedule

Monday - Friday 8:00 AM-5:00 PM

Anticipated Hiring Range

$7,250.00 - $8,779.00 Per Month ($87,000.00 - $105,348.00 Annually)

Salary is commensurate with experience.

Position Summary

Reporting to the Senior Associate Vice President of Human Resources (SAVPHR), the Assistant Director for HR Regulatory Programs and Compliance will oversee and manage compliance functions related to HR operations, ensuring adherence to federal, state, and CSU system policies. This position is responsible for maintaining regulatory compliance across several key areas, including Conflict of Interest (COI), Mandated Reporter requirements, Background Checks, Outside Employment, Whistleblower Compliance, and Records Retention. This role is also responsible for documenting program protocols, preparing related reports, and coordinating with key administrative stakeholders.

Position Information

Compliance and Regulatory Reporting:

- Responsible for implementing, managing and monitoring HR Compliance Policies, Programs and Training to include the following areas:

• Conflict of Interest (COI): Administer and oversee COI policies, ensuring staff and faculty complete the necessary disclosures. Manage the review process and track compliance. Serve as a liaison to report COI findings to appropriate regulatory offices.
• Mandated Reporter for Child Abuse and Neglect Reporting Act (CANRA): Ensure all relevant staff and faculty are trained on their legal obligations as mandated reporters. Monitor compliance with reporting requirements, document completions, and keep records of mandated reporter training.
• Outside Employment Policy: Ensure compliance with CSU policies regarding outside employment for faculty and staff, including reviewing and maintaining documentation of outside employment requests, approvals, and disclosures.
• Background Check Policy: Oversee and ensure that all new hires, volunteers, and contractors meet the required background check standards. Coordinate with HR teams and third-party providers to verify completion and maintain documentation of background checks for compliance purposes.
• Records Retention: Ensure the retention, archiving, and disposal of HR records comply with CSU and state regulations. Develop and implement protocols for the retention of HR-related documents to ensure legal and regulatory compliance.
• Whistleblower Compliance: Oversee compliance with the CSU Whistleblower Protection Policy. Act as a point of contact for whistleblower complaints, ensuring that all complaints are thoroughly investigated, documented, and reported in accordance with CSU guidelines.

- Maintain up-to-date knowledge of relevant state and federal regulations, university policies, and compliance best practices.

- Monitor and manage compliance efforts by identifying and tracking risk areas, implementing corrective actions, and coordinating with University Counsel and Enterprise Risk Management.

- Prepare and submit comprehensive reports on compliance status, training completion, and

regulatory adherence to HR leadership and relevant stakeholders.

- Ensure accurate recordkeeping related to compliance areas such as training, conflict of interest disclosures, background checks, and other regulatory areas, in accordance with CSU retention guidelines.

- Serve as a resource for departments by providing guidance on compliance matters, including HR related issues, and assisting in resolution of concerns.

Professional Development

- Collaborate with the Chancellor’s Office and campus stakeholders to develop and provide training to administrators to promote awareness of internal controls, business risks, fraud and other related topics.

- Track, report, and ensure mandated/required trainings, directives, procedures and policies are in compliance.

- Participate in CSU Learn-related meetings hosted by the Chancellor’s Office, such as Deep Dives and Task Force sessions.

Collaboration and Communication

- Collaborate and Coordinate with the Senior Associate Vice President of Human Resources (SAVPHR) to develop strategy for employee engagement, risk mitigation, process improvement, operational efficiency and effectiveness of HR practices and compliance.

- Participate in various committees or task forces related to policy/procedure development and operational improvements

- Collaborate with university departments to develop and revise policies, determine best practices, and implement programmatic goals.

- Serve as a liaison and point of contact on compliance-related matters, including whistleblower complaints, departmental support, and coordination with the Chancellor’s Office and external regulatory agencies.

Documentation and Reporting

- Ensure that records related to compliance training, conflict of interest disclosures, background checks, and other regulatory areas are maintained accurately and in accordance with CSU retention guidelines.

- Utilize CSU Learn (Subtotal Learning Management System) and Smartsheet’s to monitor training completion status, report employees on leave to the Chancellor’s Office for adjustments to annual reporting.

Other Duties as Assigned

Minimum Qualifications

- A Baccalaureate degree from an accredited four-year college or university, preferably in business, public administration, human resources, or a related field. A Master’s degree is preferred. Minimum 5 years of professional experience in human resources compliance, regulatory reporting, or related areas within a higher education environment.

- Excellent knowledge of University/public financial business operations and risk-based auditing attained through 7 years of progressive audit work experience with a focus on financial risk and regulatory requirements

- Excellent understanding of the standards of the Institute of Internal Auditors (IIA) and demonstrated ability to fully comply with IIA standards and the IIA Code of Ethics and International Professional Practices Framework

- Demonstrated ability to research and analyze data and use data to develop findings and formulate policies and procedures

- Demonstrated ability to manage projects and, when required, supervise auditors to follow sound internal control practices and manage risks appropriately

- Demonstrated adaptability and ability to work strategically, meet deadlines and objectives and juggle multiple demands in a fast-paced, multi-task work environment

- Strong skills in negotiation, relationship building, problem solving and timely problem escalation

- Demonstrated ability to work effectively across organizational lines in a diverse work environment

- Excellent written and oral communication skills

- Excellent time management and organization skills

- Detail oriented but able to quickly grasp the big picture

- Proficiency in MS Office and the use of relevant business information and computing systems

- Minimal travel required

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF State Applicants Only

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: May 19 2025 Pacific Daylight Time
Applications close: