SEO Administrative Lead (Administrative Analyst/Specialist - Exempt II) - Student Enrichment Opportunities Office/CoSE

Job Description:

SEO Administrative Lead (Administrative Analyst/Specialist - Exempt II) - Student Enrichment Opportunities Office/CoSE

Description

**SFSU Internal Applicants Only**

Working Title

SEO Administrative Lead

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Student Enrichment Opportunities Office (SEO)/CoSE

Appointment Type

Temporary - Position will end on or before one year from date of hire.

Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday, from 8:00am-5:00pm

Anticipated Hiring Range

$6,371.00 - $7,350.00 Per Month ($76,452.00 - $88,200.00 Annually)

Salary is commensurate with experience.

Position Summary

The Administrative Lead of the Student Enrichment Opportunities (SEO) office will receive lead work from the Director of SEO and be under the general direction of the CoSE Associate Dean. The incumbent will be responsible but not limited to provide lead administrative support for SEO. The Administrative Lead will act as the primary point of contact for the office, with the goal of maximizing the effectiveness of the office and creating programs and strategies to enhance student diversity, recruitment and retention. In this capacity, the Administrative Lead will work with the Director to determine strategic plans that will result in maximizing support for SEO undergraduate and graduate student scholars. The incumbent will be responsible for communicating with students, faculty or other SEO personnel in all formats. The incumbent will also collaborate with campus faculty enrollees in SEO programs and outreach to community members for SEO program tasks and projects. The Administrative Lead will oversee office staff responsibilities and will directly interact with the grant program directors and the SEO Director or Associate Directors as needed. The Administrative Lead will help maintain the website, produce a weekly newsletter to all scholars and student mentors, hold weekly staff meetings, will work with Program Directors to help coordinate grants administration, compliance, and reporting activities, and will interact with recruiters nationally in organizing their participation in recruiting events on the SFSU campus. They will coordinate evaluation of activities and ensure that data collection uses best practices with the solicitation and handling the confidentiality of our data.

Position Information

Office Staff Lead Work

Oversee the daily operations of the SEO office:

• Monitor SEO emails and forward or delegate each email to the appropriate people (to students or their research mentors, office staff, Program directors, Associate Directors or the Director, or answer emails directly).
• Provide scheduling support, calendar management support, and meeting agenda preparation, and co-facilitate meetings with office staff (weekly) and Program Directors, colloquium instructors and office Directors (monthly), and with advisory committees (semi-annually).
• Effectively communicate with diverse contacts within and outside of the university. This includes contributing to the maintenance and development of website and marketing materials for the various SEO programs, including a weekly newsletter and general messaging through email and slack.
• Manage complex administrative issues related with SFSU grants office, human resources, and financial departments.

Program Administrative Support

Maintain operation of grants supported through the SEO office:

• Monitor SEO emails and forward or delegate each email to the appropriate people (to students or their research mentors, office staff, Program directors, Associate Directors or the Director, or answer emails directly).
• Provide scheduling support, calendar management support, and meeting agenda preparation, and co-facilitate meetings with office staff (weekly) and Program Directors, colloquium instructors and office Directors (monthly), and with advisory committees (semi-annually).
• Effectively communicate with diverse contacts within and outside of the university. This includes contributing to the maintenance and development of website and marketing materials for the various SEO programs, including a weekly newsletter and general messaging through email and slack.
• Manage complex administrative issues related with SFSU grants office, human resources, and financial departments.

Maintain operation of grants supported through the SEO office:

• Oversee office staff to ensure that all grant requirements are met: analysis of project budgets, administration of stipends, honoraria, preparation of purchase orders, requests for reimbursements, contracts, and pay for services.
• Collaborate with the Program Directors and office Directors, develop effective recruitment strategies that maximize diversity in the applicant pool of SEO scholars. This involves advertising and recruiting, screening, and interviewing of perspective candidates as part of a committee, maintaining and analyzing data to assess effectiveness of outreach, recruitment and admissions strategies in the various SEO programs, contributing to publication of scholarly research related to inclusion and outreach, admissions, and programmatic outcomes, and implementing SEO events and activities such as the annual SEO welcome in August.
• Work directly with PhD recruiters from institutions nationwide, and coordinate their visits to campus, including scheduling meeting times for groups of students and for 1-on-1 meetings.

Student Support

• Function as first contact for students in the SEO office. Cultivate consistent relationships with students of diverse backgrounds in the Biosciences to advise appropriately in a variety of domains, including but not limited to academic, professional, cultural, and career mentoring. This can be accomplished by (i) checking in on a regular basis with trainees from underrepresented groups, (ii) and on an ad hoc basis as needed, advising and counseling student cohorts and individual trainees on academic, training expectations, issues, and conflicts, with particular emphasis on those related to diversity and inclusion, or (iii) routing them to the appropriate people and resources for their particular issues.
• Represent the SEO office and its various programs and share data and outcomes at major research and diversity conferences, such as SACNAS, ABRCMS or the TWD conferences. Provide student support at these conferences, including coordinating poster presentations and disseminating information to all relevant parties.

Other Duties as assigned.

Minimum Qualifications

• Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

A background check (which may include checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Preferred Qualifications

• MS degree in biological sciences.
• Experience working with university administration, local communities, and/or science faculty.
• Experience working with grant-funded programs and their designated reporting systems.
• Proficiency in financial and budget management.
• Supervisory experience working with individuals from a diversity of backgrounds.
• Excellent written and oral communication skills.
• Ability to work both independently, collaboratively, and on multiple teams, simultaneously.
• Budget management, university processes and procedures, and familiarity with science education programs, research, and grant-funded efforts.
• Commitment to promoting inclusion, equity, and fairness in all aspects of the work.
• Three years of progressively responsible administrative or professional experience which is applicable to the responsibilities of science education program administration and coordination.

Environmental/Physical/Special

All employees must follow the University policy of work environment and schedule.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

**SFSU Internal Applicants Only**

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: Jul 03 2025 Pacific Daylight Time
Applications close: