Employment & Talent Acquisition Specialist

Job Description:

Employment & Talent Acquisition Specialist

Description

• • Position Summary
  • Classified as: Confidential Administrative Support I
    
    Full-time position available on or after October 6, 2025 in Human Resources.
    
    Under the general supervision of the Manager of Employment & Talent Acquisition, this position provides comprehensive program support for the Office of Human Resources with a primary focus on talent acquisition, employment, and onboarding for non-faculty roles-including staff, student employees, special consultants, emergency hires, and management personnel. The incumbent is responsible for administering and coordinating recruitment and employment-related activities in accordance with established CSU policies, collective bargaining agreements, employment laws and regulations, and best practices. This role involves performing confidential work in support of management’s position in collective bargaining and meet-and-confer processes. Additionally, the position serves as a resource to administrators, hiring managers, and staff by offering guidance on employment practices, recruitment strategies, and onboarding procedures. The incumbent also contributes to ongoing process improvements, compliance initiatives, and outreach efforts to support the university’s employment objectives.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Administer end-to-end recruitment and selection processes for staff and student employee positions.
    • Advise hiring authorities and staff on recruitment policies, legal requirements, and best practices.
    • Coordinate and consult on recruitment strategies, advertising, outreach, screening criteria, interview questions, and selection procedures to ensure equity and compliance.
    • Review employment requisitions, screen applicants, and verify eligibility in accordance with campus policies and collective bargaining agreements.
    • Ensure selection processes are job-related, equitable, and legally compliant.
    • Provide guidance on hiring decisions, internal candidate non-selection, and appointment procedures.
    • Collaborate with the Classification & Compensation team on salary placements and management compensation requests.
    • Prepare employment offer letters and ensure timely and accurate data entry into CHRS/PeopleSoft.
    • Maintain recruitment forms, guidelines, and website content; recommend and implement process improvements.
    • Represent the university at hiring and outreach events; conduct research on effective outreach methods.
    • Coordinate emergency temporary hiring, including candidate sourcing, selection consultation, classification placement, and onboarding.
    • Advise management on guidelines, compliance, and contract limitations for emergency hires and casual workers.
    • Input new hire and employment transaction data into CHRS (PeopleSoft), verify accuracy, and resolve discrepancies.
    • Monitor temporary employment and advise management on employment extensions; process reappointment requests.
    • Distribute appointment letters and employment documentation.
    • Track, route, and follow up on staff/management/student employment requests and related documentation.
    • Review various employment transaction requests, advise management according to collective bargaining agreements, employment regulations, and best practices; process approved employment transactions.
    • Track appointments for expiration, support reappointments or separations, and recommend process enhancements.
    • Monitor work authorization for non-resident alien employees and advise on updates or renewals.
    • Support the onboarding process for all employee categories, including new hire orientation and documentation.
    • Process special consultant requisitions, onboarding, and compensation.
    • Advise departments on consultant employment practices and manage payroll documentation, including immediate pay and PPT forms.
    • Assist in collective bargaining administration, including interpretation of agreements and preparation of data to support management proposals.
    • Develop and deliver training materials for hiring events and workshops.
    • Participate in system implementations and special projects.
    • Provide support to the manager and director with strategic initiatives and data requests.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education : Bachelor’s degree in business, public administration, human resources, or a related field. (Related vocational training and/or additional related work experience may be substituted on a year-for-year basis.)
    Experience : Full-time equivalence of two years directly related work experience, which has provided exposure to administrative personnel procedures in areas such as recruitment, selection, appointment, and onboarding; HR database administrative support; HR office administration, general employment/payroll related transactions, etc.
    
  • Preferred Qualifications
  • • Full-time equivalence of two years or more of general office experience
    • One year of closely or directly related experience in a Human Resources office or performing related HR functions.
    • Demonstrated working knowledge of federal and state employment laws and regulations.
    • Related HR experience in a public sector, higher education environment, or in the California State University system.
    • Demonstrated working knowledge of CSU collective bargaining agreements, policies, and practices.
    • HR certification (PHR, GPHR, HRBP, etc.)
    • Experience planning, developing, and administering full cycle recruitment and selection process activities.
  • Knowledge, Skills, Abilities
  • • Strong ability to plan, organize, prioritize, and manage multiple tasks and deadlines simultaneously.
    • Demonstrated skill in analyzing problems, identifying solutions, making logical recommendations, and carrying them through to implementation.
    • Ability to anticipate issues from a broad perspective and apply sound judgment.
    • Working knowledge of HR principles, laws, rules, policies, collective bargaining agreements, and administrative procedures relevant to employment practices.
    • Ability to interpret and apply a wide variety of employment-related regulations and agreements, including identifying deviations and ensuring compliance.
    • Excellent written and verbal communication skills, including the ability to compose clear, concise, and grammatically correct correspondence and reports.
    • Proven ability to build and maintain positive, collaborative working relationships with internal and external stakeholders using sound customer service practices.
    • Ability to handle sensitive and confidential information with discretion, diplomacy, and professionalism and maintain strict confidentiality in all personnel matters.
    • Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), HRIS systems (e.g., PeopleSoft), applicant tracking systems (e.g., PageUp), and electronic communication tools.
    • Ability to work independently, exercise initiative and sound independent judgment within the scope of responsibilities.
    • Demonstrated flexibility, adaptability, and responsiveness in a fast-paced, high-pressure environment with frequent interruptions and changing priorities.
    • Strong attention to detail with the ability to identify, trace, and correct errors.
    • Skilled in following verbal and written instructions accurately and maintaining high levels of accuracy in data entry, documentation, and reporting.
    • Ability to use logic and reasoning to assess complex or confidential issues and develop practical solutions within established guidelines.
    • Competency in basic business math and statistical techniques.
    • Demonstrated collaborative, team-oriented approach to assignments, with the ability to contribute effectively to group efforts and support department goals.
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    
    • Frequently sit, move, and stand for standard office functions.
    • Work at a computer terminal for long periods of time on projects.
    • Ability to move objects and materials of approximately 10-25 pounds.
    • May be required to travel across campus to other offices or buildings on and off the main campus.
    • Ability to use office equipment (e.g. telephone, calculator, personal computer, fax, copier, scanner, etc.).
  • Salary Range
  • Anticipated salary will be $4,261 - $4,687 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist.
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
  • Application Deadline
  • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER AUGUST 27, 2025. (Applications received after the screening date will be considered at the discretion of the university.)
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Aug 12 2025 Pacific Daylight Time
Applications close: