Elections Warehouse Assistant I/II - Extra Help

Job Description:

Elections Warehouse Assistant I/II - Extra Help

Description

Description

These positions are located in the Ventura County Clerk-Recorder, Registrar of Voters Agency within the Elections Division located in Ventura: may also be assigned to work in other offsite locations within Ventura County including the County Clerk-Recorder East County Office located in Thousand Oaks, California. These positions may require traveling throughout Ventura County. Under general supervision, the Elections Warehouse Assistant I/II performs the manual and clerical work required for the operation of a warehouse including receiving, transporting, stocking, issuing, shipping, inventorying, assembling, packaging, and record keeping. Performs complex and varied inventory management duties in support of multiple functional areas of a central warehouse unit. Ideal candidates must be willing and able to work effectively in a fast-paced team environment; be flexible and available for overtime, evening and weekend work; perform routine and repetitive tasks while standing for long periods of time; lift 40 to 75 pounds repeatedly throughout the day; be adaptable and maintain attention to detail, time sensitive setting in close working conditions; and, communicate and interact effectively with supervisors, peers and others departments.

Extra help employees perform temporary work and are paid on an hourly basis. Employees typically work Monday through Friday, 8:00 AM to 5:00 PM but must be available to work overtime (early mornings and evenings), and some holidays and weekends as needed.

Extra help employees are not regular County employees and are not eligible for County benefits. Additionally, Extra Help employees are limited to working a maximum of 720 hours per fiscal year (July 1 - June 30).

The eligible list established from this recruitment will be used to fill current Extra Help positions. There are currently four (4 ) anticipated Extra Help vacancies in the County Clerk-Recorder, Elections Division, depending on the operational needs.

PAYROLL TITLES AND HOURLY RATES
Inventory Management Assistant I: $23.00 per hour
Inventory Management Assistant II: $25.00 per hour

DEPARTMENT/AGENCY: County Clerk-Recorder, Elections Division

Inventory Management Assistant I/II are eligible for overtime compensation.

TENTATIVE SCHEDULE
OPENING DATE: August 22, 2025
CLOSING DATE: Continuous and may close at any time once we receive enough qualified applications to meet business needs. Please note that applications will be reviewed and processed frequently due to the immediate need to fill vacancies. Candidates are encouraged to apply ASAP.

Examples Of Duties

Depth and breadth of assignments increase at each level, but may include the following:

• Assists the warehouse supervisor with verifying quantities of voting equipment to be issued out to vote centers.
• Identifies equipment damaged or in need of repair during functionality and Pre-Logic Accuracy Testing (PRE-LAT) - equipment diagnostics.
• Receives items to be used by agency by reviewing shipping documents to ensure the quantity and quality of items received meet the specification of items ordered.
• May repair or perform minor maintenance on warehouse equipment by replacing broken or missing parts.
• Performs loading on transportation vehicles, or packaging and delivering or shipping to fill the orders received.
• Inputs and retrieves data used for inventory control by using basic keyboard and computer knowledge in the operation of a computerized inventory control system.
• Tracks and verifies compliance with all equipment issued out.
• Labels and stores items such as office supplies, excess property, communication parts, maintenance materials or equipment by following methods appropriate for each type of item to prevent damage/spoilage and to provide easy accessibility to items.
• Cleans equipment and maintains a clean working area/warehouse.
• Serves as a resource person for the unit by answering questions or resolving problems.
• May act as a lead for "Vote by Mail" Ballot Storage Management, which entails ensuring all procedures are followed, attention to detail, initiative, and good communication.
• Performs other related duties as required and assigned.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, AND EXPERIENCE
Some experience in inventory control, storekeeping, warehousing or hospital central supply which has led to the acquisition of the required knowledge and abilities. The required knowledge and abilities also can be obtained by:

Inventory Management Assistant I
Any combination of education, training or experience equivalent to one (1) year of clerical experience; OR six (6) months experience as a Clerical Trainee for the County of Ventura.

Inventory Management Assistant II
Any combination of education, training or experience equivalent to one (1) year of clerical experience plus one (1) year of experience in inventory control, storekeeping, warehousing or hospital central supply; OR six (6) months of experience as an Inventory Management Assistant I for the County of Ventura.

NECESSARY SPECIAL REQUIREMENTS

• Must be available to work overtime, evenings, and weekends with little to short notice.
• Must be able to lift/carry/move items weighing up to 75 pounds.
• Must be able to stand for long periods of time on a concrete floor and perform repetitive work.

The ideal candidate will possess the following competencies:

• Adaptability & Flexibility - Responding positively to change and fluidly modifying behavior as the situation requires.
• Communication - Respectfully delivering pertinent, truthful, and timely information and comprehending information delivered by others.
• Professional Integrity & Ethics - Demonstrating high standards of conduct and consistently adhering to sound moral principles.
• Self-Management - Exemplifying personal organization, dependability, and self-discipline.
• Team Orientation - Embracing a spirit of collaboration and a commitment to cooperating with others to achieve shared goals.
• Cross-Divisional Collaboration - Facilitating cooperation across organizational units to accomplish common goals.
• Leadership - Establishing shared goals, values, and principles and strategically guiding others.
• Attention to Detail - Accomplishing tasks thoroughly with concern for all elements involved, however small.
• Critical Thinking & Problem Solving - Analyzing and evaluating information, problems, and options with logic and good judgment.
• Information Gathering - Proactively obtaining facts and data needed to effectively answer questions, solve problems, or complete projects.
• Information Sharing - Proactively communicating facts and data in comprehensible form to appropriate audiences.
• Oral Communication - Speaking to be understood and listening to understand.
• Physical Ability - Using strength, endurance, dexterity, sensory perception, flexibility, balance, and coordination to perform job functions.
• Presentation Proficiency - Formally communicating prepared information to an audience.

Working Conditions:
Depending on assignments, incumbents may work in a warehouse or in an environment with some disagreeable elements such as noise, dust, fumes, machinery or contagious diseases requiring exercise of safety precautions.

Recruitment Process

FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply on-line, please refer to our web site at www.ventura.org/jobs . A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - pass/fail: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

Candidates successfully completing the examination process may be placed on an eligible list for a period of six (6) months.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.

EQUAL EMPLOYMENT OPPORTUNITY: The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Melissa Rodriguez by email at melissa.rodriguez@venturacounty.gov or telephone at (805) 654-2556.

Service Employees International Union (LOCAL 721)
(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Code: UPP

Closing Date/Time: Continuous

Salary:

$21.00 - $25.88 Hourly