Management Analyst I/II (Parks & Recreation)

Job Description:

Management Analyst I/II (Parks & Recreation)

Description

Application submissions are managed exclusively on the City of Ventura career site. To ensure your application and materials are submitted in a timely and complete manner, please apply through https://www.cityofventura.ca.gov/Jobs . Submissions through other websites &/or methods will not be accepted.

Applications and supplemental questions will be accepted until Monday, November 3, 2025, at 11:59 p.m.

Pay & Benefits

• Management Analyst I - $78,061.16 - $104,602.99 Annually DOQ
  
• Management Analyst II - $86,165.46 - $115,461.63 Annually DOQ
  
• Benefits
  
  • Medical Insurance (HMO, PPO options)
    
  • City Paid Dental and Vision Insurance
    
  • Vacation & Holiday Compensation
    
  • Deferred Compensation
    
  • CalPERS Retirement
    
  • Tuition Reimbursement & Bilingual Pay
    

A New Opportunity and what you’ll do...

The City of Ventura has an exciting opportunity to join our Parks & Recreation Department as a Management Analyst I/II.

If you are an analytical problem-solver who thrives in a dynamic environment and enjoys developing creative solutions, this role offers a chance to make a real impact! You will provide key financial, administrative, and analytical support by managing budgets and contracts, conducting research, preparing reports, and improving processes to keep the department running efficiently.

In this position, you will be part of a team that delivers high-quality programs and services that connect the community and enhance the quality of life for Ventura residents. You will leverage data and insights to drive improvements, collaborate across teams, and ensure the department consistently meets its operational goals.

What You’ll Do

As a Management Analyst I/II, you will support and enhance the department’s operations by overseeing and performing a wide range of critical functions, including:

Budget and Fiscal Management - Oversee and manage department and division finances by analyzing and monitoring expenditures to ensure sound fiscal practices. Participate in preparing and administering budgets, tracking spending, forecasting, and producing detailed reports. Review and approve accounts payable, expense reports, and budget transfers to maintain accuracy and compliance. Develop evaluation criteria to assess program effectiveness and budgetary needs, ensuring resources are allocated efficiently and strategically.

Grant Management - Lead the research, preparation, and submission of grant applications to secure funding for parks and open space projects and recreation programs. Monitor grant compliance, performance, and reporting requirements to ensure alignment with established standards. Track grant expenditures and collaborate with City staff to maintain accurate accounting and transparent reporting, supporting the effective use of funding.

Purchasing and Procurement - Prepare and approve purchase authorizations and vendor payments in full compliance with City procurement guidelines. Work closely with vendors, contractors, and internal staff to ensure the timely and efficient delivery of goods and services. Carefully review purchase orders, requisitions, and expense documentation to ensure accuracy, adherence to budget, and compliance with all standards.

Contract Administration - Assist in drafting, negotiating, and managing contracts that support department programs and operations, ensuring all agreements align with City guidelines. Coordinate contract renewals and amendments to guarantee that deliverables meet expectations and requirements. Build and maintain strong working relationships with external vendors to successfully achieve project goals.

Software Management - Maintain assigned web content, ensuring it is up-to-date, engaging, and accessible to both staff and the community. Support the department’s implementation of software and digital tools that improve efficiency and enhance service delivery throughout the department, including managing and optimizing the Workday, SharePoint, Ventura Connects, and Asset Management platforms to streamline administrative processes.

Project Management and Process Improvement - Lead and actively participate in department projects, programs, and initiatives designed to enhance operations and service delivery. Conduct research, evaluate new programs and services, and recommend innovative solutions to improve performance. Collaborate with other departments and external agencies to achieve shared goals and support community-based initiatives. Provide supervision or guidance to staff assigned to specific projects, ensuring objectives are met successfully.

Administrative Studies - Conduct administrative studies to evaluate programs, policies, and procedures. Design and administer surveys, collect data, and translate complex findings into clear, engaging visuals and presentations. Compile and interpret technical and statistical information to support strategic planning efforts. Prepare comprehensive reports and actionable recommendations to guide future projects and inform policy development. Monitor proposed legislation and assess potential impacts on department operations and services.

Special Projects and Community Engagement - Organize materials, logistics, and outreach efforts for meetings, workshops, and public engagement events. Deliver presentations to City staff, community organizations, City Council, and partner agencies on Parks & Recreation initiatives. Respond to public inquiries and address customer concerns with professionalism and empathy.

Additional Administrative Support:

• Providing essential administrative support to department managers and leadership.
  
• Creating procedure manuals, reports, and documentation that improve internal processes.
  
• Providing general clerical support, including filing, record keeping, and document management.
  

DISTINGUISHING CHARACTERISTICS

Management Analyst I - is the professional entry-level class in the Management Analyst series. Incumbents work under general supervision and are assigned more routine, analytical, administrative duties with limited scope, requiring a minimum of previous administrative experience.

Management Analyst II - is the journey-level class in the series. The Analyst II works under direction, performing a broader range of duties having greater complexity and working with latitude for independent decision making and in recommending policy and solutions to problems.

The Management Analyst classification is flexibly staffed and vacancies may be filled at either the I or II level, depending on individual qualifications and City needs. The level is determined by the complexity, difficulty and frequency of report writing, public speaking, oral presentations, research and analysis, policy recommendations, supervision of others, budgeting, direct personal contact, special projects, committee participation, decision making and strategic planning. Other factors that influence the level include the degree of delegated authority and the incumbent's depth of knowledge of the specialized functions and operations of the department to which they are assigned.

Who We’re Looking For

The ideal candidate has a strong accounting and finance background and is a thoughtful problem solver who will take pride in advancing the department’s mission. You connect details to the bigger picture, managing budgets, preparing grants, refining processes, and supporting projects while embracing new systems and tackling complex challenges. You seek practical ways to improve operations, value collaboration, clarity, and accountability, and approach your work with curiosity, care, and a strong commitment to public service and fiscal stewardship.

Highly Desirable Qualities :

• Collaborative and Team-Focused: Prioritizes teamwork, supports colleagues, and fosters a positive, solution-oriented environment.
  
• Resourceful and Solutions Driven: Approaches fiscal, contractual, and administrative challenges with initiative and creativity, confidently navigating uncertainty to deliver practical and effective solutions.
  
• Analytical and Results Driven: Leverages data, systems thinking, and process analysis to identify efficiencies, enhance compliance, and strengthen overall results.
  
• Curious and Purposeful: Seeks to understand the “why,” engages in continuous learning, and aligns work with organizational goals and community priorities.
  
• Professional and Accountable: Produces accurate, high-quality work with integrity, discretion, and sound fiscal responsibility.
  

About Parks & Recreation
The City of Ventura’s Parks & Recreation Department enhances community life by providing quality parks, recreation programs, and partnerships that connect people and places. The department includes three divisions: Parks, Recreation, and Community Partnerships.

Parks Division

Maintains over 46 parks, 800+ acres of open space, beaches, sports fields, and the Ventura Aquatic Center. The team also manages golf services, urban beautification, park rentals, and more than 30,000 trees citywide.

Recreation Division

Offers recreation classes, camps, after-school programs, and sports leagues for youth and adults. The division operates community facilities including the Westpark Community Center, Ventura Aquatic Center, and Leo Robbins Community Sailing Center.

Community Partnerships Division

Provides senior, arts, and cultural programs, manages historic sites and community centers, coordinates citywide events and film permits, oversees volunteer and grant programs, and supports the Arts and Culture Commission.

For more information about the Parks & Recreation Department, visit: https://www.cityofventura.ca.gov/219/Parks-Recreation

Experience and Qualifications for Success!

A combination of experience and education equivalent to a Bachelor's degree in business or public administration, or a related field,

AND experience as follows:

Management Analyst I: requires one year of professional administrative/analytical experience OR one year of experience as a Management Technician II with the City of Ventura. Public sector experience is desirable . A Master's degree, plus completion of an internship with a local government agency, is also qualifying.

Management Analyst II: requires two years of experience equivalent to that of a Management Analyst I with the City of Ventura, performing a variety of professional support activities, preferably in a public agency.

License: Depending on assignment, possession of a valid California Class C driver's license may be required.

Apply Now!

Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs .

• It is important that your city job application show all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process.
  
• After you apply, all future correspondence from the city will be via E-Mail. Please check your messages regularly and keep your contact information up to date using your on-line application.
  

Start Your Journey... Follow the Process

Applications and supplemental questions will be accepted untilMonday, November 3, 2025, at 11:59 p.m.

• All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed, and only those candidates determined to be most qualified based on experience, training, and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.
  

• Those candidates whose qualifications most closely match the requirements of the position will be invited to a qualifying panel interview process. Candidates will be notified of specifics after the examination process has been completed. Initial panel interviews will be conducted in-person. Candidates will be notified of specifics at the appropriate time.
  

Eligibility List

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

THE SCHEDULE

The timeline dates are subject to change. Candidates will be notified as necessary.

• Monday, November 3, 2025, at 11:59 p.m. - Application Deadline. Applications and supplemental questionnaires must be submitted by this date to be considered for the position.
  
• Week of November 10, 2025 - Candidates will be notified by email of their status by this date.
  
• Week of November 17, 2025 - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email or phone if they are invited to the panel interview process.
  
• Department Selection Interviews will be scheduled promptly after the oral panel interviews have been completed. Qualifying candidates will be notified by email if they are invited to the panel interview process .
  
• December 2025 - Candidates will be notified of the outcome of the interview by this date.
  
• January 2026 - anticipated date to fill the position.
  

The Hiring Process

To learn about our hiring process, visit our City’s Career Page - Hiring Process page for a detailed overview.

Learn More - Essential Information

For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at City of Ventura Jobs or by viewing here Management Analyst I/II .

If you have questions about the recruitment process, please contact any of the Human Resources Recruitment Team at recruitment@cityofventura.ca.gov or (805) 654-7802.

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

Salary:

$78,061.16 - 104,602.99 Annually