Office Support Specialist-Office of SVP Rural Affairs

Job Description:

Office Support Specialist-Office of SVP Rural Affairs

Description

Office Support Specialist-Office of SVP Rural Affairs
42693BR
42693BR

Position Description
Provides general office support with a variety of clerical activities and related tasks. Responsibilities include but are not limited to answering incoming calls, directing calls to appropriate associates, welcoming visitors, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Work is performed under close supervision within established policies and procedures with job performance based upon tasks completed.

Major/Essential Functions

• Answer phones for the Division of Rural Affairs and manage incoming/outgoing correspondence, including tracking status.
• Maintain accurate and timely filing systems, including shredding and digital scanning.
• Complete special assignments with latitude to exercise independent judgment; assist with planning and implementation as required.
• Coordinate, prioritize, and schedule routine and emergency meetings and appointments as directed.
• Manage meeting logistics, including reserving rooms, sending invitations, preparing agendas, collating materials, and providing minutes when requested.
• Keep team members informed daily of events and changes to calendars.
• Ensure team members have necessary information for meetings, conferences, and activities.
• Provide support for travel arrangements, reimbursements, and purchasing for the Office of the SVP.
• Complete procurement card transactions, TechBuy requisitions, and purchase orders as required.
• Work with the Finance and Administration team to ensure compliance with institutional requirements on behalf of the Office of the SVP.
• Make arrangements for official guests and receive visitors for the Division of Rural Affairs.
• Assist with the planning and coordination of Division wide tours as needed.
• Ability to plan, organize and control the work of multifaceted office.
• Ability to keep or to supervise the keeping of complex records; to assemble and organize data of a complex nature, and to prepare and submit requires reports from such records

Required Qualifications
High school graduation or the equivalent plus five (5) years progressively responsible experience in a related area. Additional job related education may substitute for required experience on a year for year basis.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=900456

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.








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