Sheriff's Criminal Records Technician I/II

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Sheriff's Criminal Records Technician I/II

County of Ventura Ventura, California, United States

Job Description:

Sheriff's Criminal Records Technician I/II

Description

Description

What We Offer
The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:


Under immediate (I) or general (II) supervision, performs specialized complex technical law enforcement records functions in Criminal Records or other divisions within the Sheriff's Office.

Distinguishing Characteristics: Sheriff's Records Technician I (SRT I) is an entry-level classification and incumbents receive instructions, training, and experience in Criminal Records. Incumbents are expected to perform increasingly responsible work and depending on assignment, are eligible for advancement to the Sheriff's Records Technician II (SRT II) after successfully completing probation and one year of successful performance as an SRT I in Criminal Records. SRT II is the full journey-level classification and can effectively perform the full scope of duties. Advancement to SRT II requires extensive training in multiple specialized computer systems in order to provide technical information. These positions have a definable body of knowledge and skills which exceed those required by SRT I and are not normally learned on the job in a brief period of time. Advancement to SRT II requires thorough knowledge of multiple automated criminal justice telecommunication systems and subsystems, departmental procedures, the criminal justice system, and frequent use of independent judgement. The level of responsibility is such that errors may be serious.
PAYROLL TITLES AND APPROXIMATE SALARIES
Sheriff's Record Technician I: $21.00 to $27.95 per hour
Sheriff's Record Technician II: $22.60 to $31.64 per hour

VETERAN'S POINTS: The Sheriff's Records Technician I is an entry level classification, and Veteran's Points may apply to eligible applicants. Documentation of military service (DD-214) must be submitted prior to close of recruitment in order to receive points.

AGENCY/DEPARTMENT: Ventura County Sheriff's Office / Criminal Records Bureau

Sheriff's Records Technicians are represented by Service Employees' International Union (SEIU) and are eligible for overtime compensation.

TENTATIVE SCHEDULE
OPENING DATE: Monday, October 20, 2025
CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applicants to meet business needs.

Examples Of Duties

Duties may include but are not limited to the following:


Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on the eligible list.

EDUCATION, TRAINING, and EXPERIENCE: Someeducation and experience that has led to the acquisition of the required knowledge, skills, and abilities. The required experience can be obtained by:

SHERIFF'S RECORDS TECHNICIAN I: One and one-half (1½ ) years of general clerical experience.

SHERIFF'S RECORDS TECHNICIAN II: One (1) year of experience as a Sheriff's Records Technician I with the County of Ventura or an equivalent position with a comparable law enforcement agency or criminal justice agency.

NECESSARY SPECIAL REQUIREMENT

Must be willing and able to work rotating 12-hour shifts, including nights, weekends, holidays, and requires the wearing of a uniform. Applicants who fail to indicate their ability to work rotating 12-hour shifts, nights, weekends, and holidays will not continue in the process.
The successful candidate will be required to pass a thorough background investigation conducted by the Sheriff's Office Background Unit, which includes a polygraph and medical examination.

KNOWLEDGE, SKILLS AND ABILITIES
Sheriff's Records Technician I
Some knowledge of: modern office practices and procedures; alphabetic and numeric filing rules and systems; proper English spelling and grammar; and basic math and cashiering.

Ability to: learn and apply policies and procedures related to records processing and maintenance; check and compare documents for accuracy and completeness; learn and apply federal, state, and local laws pertinent to criminal records; learn new and upgraded computer systems; enter, access, retrieve, update, and change information in automated systems; operate standard office machines, telecommunications equipment, photo imaging equipment, armband machines, and various printers; establish and maintain effective working relationships with co-workers, sheriff's representatives from other governmental departments and agencies, sworn personnel, and members of the general public; maintain confidentiality; remain calm and make rational decisions in hostile or emergency situations; communicate clearly and concisely, both orally and in writing; maintain accurate records; perform highly detailed work accurately and completely; and follow oral and written instructions.

Skill in: the operation of office equipment, computer keyboard and mouse.

Sheriff's Records Technician II
Some knowledge of: modern office practices and procedures; alphabetic and numeric filing rules and systems; proper English spelling and grammar; and basic math and cashiering.

Thorough knowledge of: applicable federal, state, and local laws, codes, and regulations, including the Public Records Act; criminal or inmate records management; law enforcement terminology; automated law enforcement information systems and procedures; and methods and techniques for record keeping.

Thorough ability to: learn and apply policies and procedures related to records processing and maintenance; check and compare documents for accuracy and completeness; learn and apply federal, state, and local laws pertinent to criminal records; learn new and upgraded computer systems; enter, access, retrieve, update, and change information in automated systems; operate standard office machines, telecommunications equipment, photo imaging equipment, armband machines, and various printers; establish and maintain effective working relationships with co-workers, sheriff's representatives from other governmental departments and agencies, sworn personnel, and members of the general public; elicit information from inmates who are hostile or under the influence of drugs and/or alcohol; read and apply policies and procedures related to receiving and releasing inmates; comprehend and apply court orders and documents; maintain confidentiality; remain calm and make rational decisions in hostile or emergency situations; communicate clearly and concisely, both orally and in writing; maintain accurate records; perform highly detailed work accurately and completely; and follow oral and written instructions.

Skill in: the operation of office equipment, fingerprinting, photo imaging and armband machines; computer keyboard and mouse.

Recruitment Process

FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources, 800 South Victoria Avenue, L1970, Ventura, CA 93009 by 5:00 p.m. on the closing date.

To apply on-line, please refer to our web site at www.venturacounty.gov/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue L-1970, Ventura, CA 93009.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTEN EXAMINATION-100%: An un-proctored, internet-based, job-related written examination will be conducted to evaluate participating applicants' knowledge, skills, and abilities in relation to reading comprehension, comparison, math, and filing.

Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for a period of six (6) months.

The eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for these classifications throughout the County. There are currently two (2) Regular Full-Time vacancies within the Criminal Records Bureau.

NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

BACKGROUND INVESTIGATION: PRIOR TO ACTUAL APPOINTMENT FROM THE ELIGIBLE LIST, THE SUCCESSFUL APPLICANTS WILL BE REQUIRED TO PASS A THOROUGH BACKGROUND INVESTIGATION CONDUCTED BY THE SHERIFF'S OFFICE BACKGROUND UNIT, WHICH MAY ALSO INCLUDE A POLYGRAPH EXAMINATION AND PSYCHOLOGICAL EXAMINATION. BACKGROUND INVESTIGATION FINDINGS MAY BE A BASIS FOR REMOVAL FROM THE ELIGIBLE LIST. TO SPEAK TO A SHERIFF'S OFFICE REPRESENTATIVE CONCERNING THE BACKGROUND INVESTIGATION PROCESS, CALL (805) 654-2375.

For further information about this recruitment, please contact Martha Perez by email at martha.perez@venturacounty.gov or phone at (805) 654-3853.

Service Employees International Union (LOCAL 721)
(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

Union Code: UPP

Salary:

$43,680.00 - $65,812.86 Annually
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