TPWD - Staff Services Officer I (Division Staff Services Officer)

Job Description:

TPWD - Staff Services Officer I (Division Staff Services Officer)

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

EXCELLENT BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.


PLEASE NOTE:

All applications must contain complete job histories in the WORK HISTORY SECTION to include

• Job Title
• Dates of employment (month/year)
• Hours worked per week
• Name of Employer, Name of Supervisor and Phone Number
• Description of duties performed
• Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements.
• Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience.
• Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields.
• College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
• Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application.
• Work In Texas (WIT) Applications : WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit .

IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.

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MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Staff Services Officer I-V

Army

36B, 42A, 51C, 89A, 92A, 92Z, 36A, 42B, 42H, 51C, 70C, 70F, 92A, 420A, 920A, 920B

Staff Services Officer I-V

Navy

LS, LSS, PS, YN, YNS, 120X, 641X

Staff Services Officer I-V

Coast Guard

SK, YN, F&S, FIN10, PERS, SEI11, SEI15, WEPS

Staff Services Officer I-V

Marine Corps

0111, 0147, 0161, 0171, 0431, 0491, 3152, 4821, 8411, 8412, 0102, 0160, 0170, 0430, 2102, 4801, 4802, 4803, 4804, 4810, 6607, 8840, 8862

Staff Services Officer I-V

Air Force

2G0X1, 3F0X1, 3F1X1, 4A1X1, 8A200, 8U000, 16GX, 20C0, 30C0, 38FX, 60C0, 63AX, 63G0, 63S0

Staff Services Officer I-V

Space Force

63A

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

Required forms that will need to be attached with application for Military Employment Preference:

• Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).
• Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
• Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
• Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.
• Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.




HIRING CONTACT: Anas Jawish, (512) 389- 4609 / Email address: anas.jawish@tpwd.texas.gov

PHYSICAL WORK ADDRESS: Director Office/Admin & Finance Brnach, TPWD HQ, 4200 Smith School Road, Austin, Texas, 78744



GENERAL DESCRIPTION :

Under the direction of Administration and Finance Branch Manager, this position performs s routine (journey-level) staff services work across multiple staff and business services functions. Duties involve several staff services functions such as human resources, accounting, budgeting, purchasing, and property management. Provides assistance to several positions such as directors, supervisors/managers, and division staff related to various staff services functions. Prepares, edits and distributes correspondence, reports, forms and documents. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL JOB DUTIES:

% of Time

Essential Job Duties by Category

50%

Travel, Records and/or Property Management Duties :

Prepare travel vouchers for division staff and monitor the travel problem log to ensure immediate action on corrections. Enter data into the division travel voucher tracking system Leads administrative activities in the Support Resources Division programs including Records, ADA, Policy, Fleet & Radio, HQ Facility Management, Risk Management, and Sustainability. Organize and maintain required division files; prepare envelopes and packages for both regular mail and FedEx shipments; collect and review articles submitted for Division Quarterly Newsletter and insure publishing it on time; update and maintain birthday and anniversary list; update and maintain SR Division website. Serve as the division property liaison, ensuring that the annual property inventory is completed on time by division staff. May coordinate and schedule travel for agency employees and serve as travel coordinator. May perform record retention work and coordinate with staff on disposal of records according to the agency retention schedule. May analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations. May maintain equipment, materials, and supplies.

25%

Other Division Specific Job Duties:

May provide backup support to the Directors Office. Provides a high level of customer service to both internal and external customers; provides information and assistance as requested. Performs multiple administrative functions and activities, including, and not limited to, phone coverage, restocking office supplies, maintain and organize supply room; office equipment maintenance, search and reserve vehicle from agency fleet or another division fleet; conference call setup and minute taking, Sign off on the completion of annual inventory form and any related required paperwork according to FR division instructions

10%

Purchasing and Accounting Duties:

Receipt all invoices for the Division Purchaser to initiate payment process. Ensure that paperwork for training and membership registration is completed and signed, then route it to the Division Purchaser for payment. May also assist with setting up new vendors in the CAPPS system. May order merchandise, supplies, and equipment in accordance with state and agency requirements. May prepare and track all procurement requests in accordance with all state and agency requirements. May process purchase orders, and maintain inventory.

10%

Human Resource Duties:

In consultation with the Human Resources Division, prepares, edits, and distributes correspondence, reports, forms, and documents. Review the DBC report provided by HR. Ensure that all employees have accurately recorded their time sheet entries and have completed their certifications by the specified deadline May coordinate and schedule training for agency employees. May coordinate and assist with developing job postings, screening applicants, scheduling interviews, preparing binders and developing job offer; and may answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees.

5%

Marginal Job Duties:

Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.



Qualifications:

GENERAL MINIMUM QUALIFICATIONS :

Education :

Graduation from High School or GED.

Experience :

Experience in performing several staff services functions such as office management, business administration, human resource administration and purchasing.

Experience providing assistance to several positions such as directors, supervisors/managers, and staff related to various staff services functions.

Experience preparing, editing, and distributing correspondence, reports, forms or documents.

Three years' experience preforming administrative support duties.

NOTE: Experience may have occurred concurrently

Licensure :

Must successfully complete the Texas Comptroller of Public Accounts Basic Texas Purchaser Course within six months of employment hire date as required by agency or divisional leadership.

Attend EIR accessibility learning within six months of employment as assigned by supervisor.

NOTE: Retention of position contingent upon obtaining and maintaining required license and completion of required training.



ACCEPTABLE SUBSTITUTIONS :

Experience :

Graduated from an accredited college or university with a bachelor's degree and major course work in business, public administration, or related field can be substituted for two years of the required experience in performing several staff services functions such as office management, business administration, human resource administration and purchasing.



PREFERRED QUALIFICATIONS :

Education :

Graduated from an accredited college or university with a bachelor's degree and major course work in business, public administration, or related field

Experience :

Experience in CAPPS Finance.

Experience in using Microsoft Office and Adobe Acrobat Pro

Licensure :

EIR accessibility training

GENERAL KNOWLEDGE, SKILLS, AND ABILITIES :

Knowledge of administrative support work.

Knowledge of human resource administration.

Knowledge of administrative office practices and procedures.

Knowledge in maintaining accurate records and files in hardcopy and electronic formats.

Skill in coordinating activities.

Skill in the use of a computer and applicable software.

Skill in critical thinking.

Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products.

Skill in effective verbal and written communication.

Skill in establishing and maintaining effective work relationships.

Ability to study or evaluate programs and propose recommendations.

Ability to communicate effectively.

Ability to implement new systems and procedures and to evaluate their effectiveness.

Ability to maintain strict confidentiality.

WORKING CONDITIONS :

Required to work 8 hours per day, 5 days per week.

May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.

May be required to operate a state vehicle.

Required to travel 5% with possible overnight stays.

Required to conform to dress and grooming standards, work rules and safety procedures.

Required to follow non-smoking policy in all state buildings and vehicles.



TPWD IS AN EQUAL OPPORTUNITY EMPLOYER



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Closing Date: Nov 3, 2025, 11:59:00 PM