Deputy Clerk of the Board - Board of Supervisors (Prescott)

Job Description:

Deputy Clerk of the Board - Board of Supervisors (Prescott)

Description

Role

Under general direction, performs specialized administrative duties assisting in the administration and overall operation of the Clerk of the Board’s Office.

Major Duties, Responsibilities

• Develops agendas, minutes, and records that require permanent document maintenance in accordance with Arizona Revised Statutes and Arizona State Library and Archives practices. Organizes and conducts virtual meetings for the Board of Supervisors and maintains public access to information.
• Oversees daily activities of the office and ensures compliance with appropriate governing authorities.
• Performs Technical decision-making and works closely with the Board of Supervisors, Department Heads, County Attorneys. Plans, prioritizes, and assigns tasks to expedite office workflow. Assists Clerk with budgeting and office management.
• Develops and implements departmental policies and procedures. Plans short and long-term programs. Develops procedures/seminars and provides training to County staff.
• Operates digital contract management for the County and provides record management for the office.
• Manages the administration process of the Board of Equalization Hearings, including correspondence with State Officials and the community.
• Organizes and conducts public auctions on behalf of Board of Supervisors for sale of Tax Deed Property held by the State of Arizona.
• Reviews documentation on behalf of the office and other departments for accuracy and compliance with Arizona Revised Statutes. Prepares and publishes notices to the public required under Arizona Revised Statutes.
• Provides statutorily required services and support to Special Taxing Districts, including researching, preparing memos, reports, data, and other informational materials.
• Responds to inquiries and complaints regarding matters before the Board of Supervisors and functions of County departments or ensures that such inquiries and complaints are referred and responded to by appropriate staff members. Responds to Public Records Requests (Freedom of Information Act Requests).
• Acts as back-up for the Clerk of the Board in meetings and trainings. Drafts and composes Resolutions and Proclamations in the absence of the Clerk of the Board. Composes correspondence and reports for official signature as directed by the Clerk of the Board.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education:
Associate’s Degree in Public Administration, Records Management, Business Administration, or related field or equivalent.

Experience:
A minimum of three (3) years of increasingly responsible experience in public administration and/or records management. An equivalent combination of directly related work experience and education may substitute for the degree requirement on a year-per-year basis.

Additional Requirements:
Must possess a valid Arizona driver’s license. Certified Municipal Clerk (CMC) within three (3) years of hire. Certified Arizona Election Officer within three (3) years of hire. Notary Public Certification within three (3) years of hire.

EMPLOYEE BENEFITS

Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:

• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

ELECTIVE COVERAGE

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

PLEASE NOTE

• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.

Click here to view our benefits summary.

Closing Date/Time: 12/22/2025 5:00 PM Arizona

Salary:

$65,073.76 - $82,969.03 Annually