Supervising Payroll Manager

Job Description:

Supervising Payroll Manager

Description

Description

Vacancy is in the Payroll Division of the Finance Department. Under direction of the Director of Finance or his/her designees, plans, coordinates, performs and manages the payroll process for the City, Library, Pension Unit, and Board of Education. Supervises, evaluates and develops payroll division staff and provides training to department officials involved in processing payrolls. Works closely with the Human Resources Departments of the City, Board of Education, and Library to ensure that payroll procedures are consistent with applicable personnel rules and union contracts. Develops and maintains a comprehensive Payroll Operating Procedures manual. Reviews accuracy of payrolls, including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers' compensation benefits and revisions for attachments. Responsible for the continued development of the Training and Attendance Systems, MUNIS payroll module, including the build out of the benefits module. Processes all quarterly and year-end tax reporting: W2's and 1099's. Recommends changes in policies and procedures.

The above essential duties and responsibilities are not intended as a comprehensive list; they are intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may perform additional related duties as required.

This is a HMEA position. The hours of work are 40 per week and the above salary includes 5% in lieu of overtime.

Knowledge, Skills & Abilities

The examination will include a rating of your training and experience as described on your application and may include a written test, an oral test or combination thereof. All parts of the examination, including rating and tests, will be related to the requirements of the position. The examination will be designed to measure:

Knowledge of:

• Payroll processing procedures.
  
• Governmental accounting principles and practices as applied to payroll activities.
  
• Federal and State laws and regulations related to payroll matters, including workers' compensation, unemployment compensation, wage garnishment, FICA, and IRS standards.
  

Ability to:

• Interpret and apply complex payroll policies and procedures, including application of collective bargaining provisions.
  
• Supervise and evaluate staff.
  
• Establish and maintain effective working relationships with staff and other department officials.
  
• Work under time constraints and pressures.
  
• Express oneself clearly and concisely, orally and in writing.
  

Physical Demands and Working Conditions

Work is performed primarily in an office environment with some travel to different sites.

Qualifications

Open to all qualified applicants who meet the following qualifications:

Bachelor’s degree from an accredited college or university with a major in public administration, business administration or a closely related field, and five years of increasingly responsible payroll experience or an equivalent combination of training and experience

Master’s degree from an accredited college or university in public administration, business administration or a closely related field preferred.

If selected, you will be required to pass a physical examination administered by a City physician, a drug and alcohol screening, and a background check. If appointed, you will be required to serve three (3) to twelve (12) months of probation. This examination and employment process is subject to all federal, state and municipal laws, rules and regulations.

Other Information

• Application must be completed in its entirety, including required documentation. Applications without proper documentation shall result in your disqualification.
• All correspondence and information concerning the application and testing process will occur via email, unless otherwise requested at the time of application.
• Please be sure to check your junk and spam email for all recruitment communication.
• Applications via facsimile or email are not accepted.

EMPLOYMENT PREFERENCES AND LEGAL NOTICES

• Hartford Residency Preferred: Preferably be a bona-fide resident of the City of Hartford at the time of application. A completed City of Hartford Residency Affidavit including proof of residency as indicated on the RESIDENCY AFFIDAVIT may be submitted.
  
• Veteran's Preference Form: Preferential Points may be given to Eligible Veterans. Must submit a Veteran's Preference Form , along with a DD-214 and Disability letter (if applicable) from the Office of Veteran's Affairs.
  
• Americans With Disabilities Act: The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation in the application or testing process, please contact the Human Resources Department.
  
• An Affirmative Action/Equal Opportunity Employer: The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities
  

Closing Date/Time: 12/30/2025 5:00 PM Eastern

Salary:

$85,100.60 - $109,415.02 Annually