Aviation Operations & Maintenance Administrative Assistant (Senior Administrative Assistant)

Job Description:

Aviation Operations & Maintenance Administrative Assistant (Senior Administrative Assistant)

Description

Full-time position available with the Aviation Department, Operations and Field Maintenance Division, located at 1 Kansas City Blvd.
Salary Starting at: $20.48/hour
Normal Work Days/Hours: Monday-Friday 8:00a.m.-5:00p.m. May be required to work overtime based on operational needs.
Application Deadline Date: December 24, 2025


Responsibilities

Duties & Responsibilities:

• Reports to the Executive Manager of Airport Operations and Field Maintenance.
• Performs a variety of administrative tasks including scheduling meetings, preparing reports, and managing documentation.
• Assists in the administration of Aviation operations and coordinate specialized programs as directed.
• Maintains divisional records and ensures timely reporting.
• Processes invoices, purchase orders, and track billing schedules.
• Manage contracts related to Field Maintenance and Operations projects at the airport.
• Oversees ordering and tracking of inventory for Field Maintenance and Operations.
• Ensures the work order system is updated accurately and regularly; send reminders and notifications to team members.
• Assists with monthly reporting of Key Performance Indicators (KPIs), gather relevant data, and compile reports for team review. Provides support in interpreting and presenting KPI results.
• Assists in developing and implementing Standard Operating Procedures and processes for assigned divisions.
• Research and recommend revised procedures for routine activities to improve efficiency.
• Acts as a liaison between Field Maintenance and Operations in collaboration with other divisions.
• Analyzes revenues and expenditures; review budget estimates and assist in determining appropriations.
• Conduct surveys and collect information on operational and administrative challenges, analyze findings, and recommend changes.
• Performs special assignments and submits reports based on findings.
• Assists with long-range planning studies on internal management problems.
• Perform other duties as assigned.

Other Information:

• Position will alternate work locations at multiple airport facilities.
• Must successfully complete a TSA criminal history check.
  

Qualifications

REQUIRES an accredited Bachelor's degree; OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice. Preference given to applicants with prior Airport Operations or Maintenance experience and Microsoft Office software experience.


Other Information

Why You'll Love Working with Us - Core Employee Benefits

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).