Administrative Services Manager for City Manager’s Office

Job Description:

Administrative Services Manager for City Manager’s Office

Description

Administrative Services Manager for City Manager's Office
at The City of Fort Worth
City Managers Office

Pay Range: $95,000 - $112,000 annual compensation

Job Posting Closing on: Monday, January 5, 2026

Workdays & Hours: Monday - Friday 8 am - 5 pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest-growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Services Manager position is available with the City of Fort Worth City Manager's Office (CMO). This position will oversee the CMO administrative support team, manage the City Manager's calendar, and serve as the Budget and Fiscal Manager for the office, including purchasing activities.

The Manager role will perform and oversee human resources administrative functions, event/program coordination, and conduct research and data analysis to support the office's strategic initiatives.

Minimum Qualifications:

• Master's Degree from an accredited college or university with coursework in Business Management, Public Administration, Business Administration, Human Resources, or a related field
• Two (2) years of increasingly responsible and complex administrative, fiscal, personnel, budgetary, and management experience
• One (1) year in a supervisory capacity

Preferred Qualifications:

• Strong verbal and written communication skills, including research skills
• Proficient skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Excellent interpersonal skills. Ability to develop and maintain a positive working relationship with employees, elected officials, citizens, businesses, and community groups
• Solutions-oriented approach to complex challenges
• Familiarity with municipal government operations
• Proficient skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Experience with systems such as PeopleSoft, Questica, or similar HR, budgeting, and purchasing software

The Administrative Services Manager: Summary of Key Work Expectations:

• Staff Management: Oversee, direct, and evaluate the work performance of 3 support staff for the City Manager's Office. Includes hiring, training, evaluations, performance and discipline management, and work assignment distribution.
• Calendar Management: For the City Manager and in the absence of support staff, ensure efficient use of the Executive's time, travel, and desk time; identify the importance of meetings; stay organized; avoid overbooking; and ensure only relevant, high-priority appointments are scheduled and attended.
• Budget Liaison: Oversee and coordinate the preparation, implementation, and management of the CMO budget, including the budgets for the Mayor & Council, Office of Police Oversight, Office of Emergency Management, and Intergovernmental Relations. Includes budget monitoring, expense and purchasing coordination, forecasting, and optimal financial planning to stay on track and within budget.
• Fiscal Management: Contracts, Mayor & Council Action Items, Procurement, Invoice Payment, and similar budgetary responsibilities.
• HRC/MRC Liaison: Oversee the CMO's point of contact for personnel-related activities, including payroll, position and people management, and absence management.
• Meeting Coordination: set up meeting logistics, speaking engagements/talking points, presentations, conference/video conferencing setup; provide necessary information/ documentation ahead of meeting to help Executives be well-prepared; organize and coordinate meetings, prepare agendas, distribute meeting materials, take meeting notes, track action items, and arrange room and technology requirements.
• Email, Phone Calls, and Correspondence: Screen and manage emails, draft responses, and ensure important messages are addressed promptly.
• Document Preparation/Document Management: Produce/draft and record documents such as letters, reports, memos, proposals, agendas, summaries, charts, and presentations; proofread and correct documents. Notarize documents.
• CMO Liaison: Serve as a point of contact with internal/external stakeholders.
• Project Support: Assist with project management and coordination, including tracking progress, deadlines, and budgets, and provide updates to the executive team.
• Public Information Request: Track and monitor PIR requests.
• Research & Data Analysis: Research various topics, gather data, and prepare reports and summaries for the executive's use in decision-making.
• Confidentiality: Maintain strict confidentiality and discretion regarding sensitive information.

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Closing Date/Time: Monday, January 5, 2026

Salary:

$95,000 - $112,000 annual compensation