Administrative Services Officer

Job Description:

Administrative Services Officer

Description

ABOUT US

The Department of Cultural Services enriches the community by fostering creativity, inclusion, and lifelong engagement in the arts. The Department fulfills a number of key functions including operating the Marin Center facilities and campus as rental venues and producing the award-winning Marin County Fair. In partnership with Marin Cultural Association, the Department programs diverse events and exhibits in the visual arts galleries, oversees the Frank Lloyd Wright Civic Center docent tour program, and supports art and culture in Marin County through increasing participation, advancing collaboration, and optimizing resources to create greater access to the arts for all Marin County residents regardless of age, race, ability, or means.

ABOUT THE POSITION

There is currently one (1) On-site Administrative Service s Officer. This position is located on-site reporting to the Department of Cultural Services Office in San Rafael, CA.

As an integral member of the Department of Cultural Services management team, the Administrative Services Officer (ASO) facilitates and supports the work of Cultural Services management by performing professional-level organizational, managerial, and operational analyses and studies. The ASO will be responsible for administrative, fiscal, technical, and clerical support functions, including:

• Budget development and management,
• Maintaining tracking and effectively reconciling a variety of project budgets
• Munis (ERP) financial transactions and reporting, purchasing, contract administration
• Personnel and payroll administration.
• Drafting presentations and other materials for the Director and Deputy Director, as well as for Board, committee, and advisory meetings.
• Serving as the lead financial analyst and administrator for the annual Marin County Fair.

The Administrative Services Officer is actively involved in developing and improving business processes and implementing effective changes in the organization; utilizing complex automated financial systems; writing and implementing administrative policies and procedures; managing grant funding accounting and reporting to state and federal agencies, preparing Board letters, and effectively addressing the needs of the department and Marin Center clients and patrons. This position also serves as quality control related to departmental operations, policies, and procedures to ensure completeness and accuracy consistent with local, State and Federal requirements. The position supervises one finance team member and ensures their performance management and development through timely evaluation, and coaching. In addition, the Administrative Services Officer may serve as a departmental representative to various committees.

This position requires staff to be onsite to support the core operations which involve running events.

ABOUT YOU

Our Highly Qualified Candidate: The ideal candidate is a self-starter and problem solver, with strong analytical skills and significant prior experience in an advanced finance position. They are highly organized with strong attention to detail, thrive under pressure and can think and react quickly and creatively under unique situations. The ideal candidate is an excellent team member, communicator, and collaborator; they independently seek opportunities for innovation and continuous improvement; and they thrive working in a fast-paced progressive environment. Prior experience in an arts, culture or event setting is ideal, but not required.

QUALIFICATIONS

KNOWLEDGE OF

• Principles and practices of management, including program development, implementation and evaluation; goal setting, personnel management; budgeting and fiscal administration; and contract negotiation and monitoring.
• Principles, practices and procedures of basic accounting, automated financial record keeping, and auditing and reconciling financial documents.
• Project management, analytical processes and report preparation techniques.
• Principles and practices of public administration and human resources as applied to departmental administration, including payroll and personnel processing and basic labor relations concepts.

ABILITY TO

• Plan, organize and manage the activities of employees.
• Develop, implement and administer administrative support services for department.
• Develop and monitor the annual budget for the department.
• Assist in developing goals, objectives, policies, procedures and work standards for the department.
• Interpret, apply and explain complex laws, codes, regulations, policies and procedures.
• Coordinate and oversee departmental administrative, budgeting, accounting and fiscal reporting activities.
• Plan and conduct effective management, administrative and operational studies.
• Prepare clear and effective financial, statistical and narrative reports, correspondence, policies, procedures and other written material; oversee records management.
• Act as an effective liaison among the department, the County and other public and private agencies.
• Establish and maintain effective working relationships with those contacted in the course of the work.

MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES

Any combination of education and experience that would provide the knowledge and skills listed. Typically, equivalent to graduation from a four-year college or university with major course work in business or public administration, accounting, economics or a field closely related to the work and two years of accounting, budgetary, fiscal reporting and related management support experience which included one year in a lead role. Additional experience as outlined above may be substituted for the education on a year-for-year basis.

IMPORTANT INFORMATION

If you have questions concerning this position announcement, please contact Dario Aguilar at dario.aguilar@marincounty.gov .

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 2/17/2026 11:59 PM Pacific

Salary:

$111,654.40 - $134,908.80 Annually