Accounting Technician III

Job Description:

Accounting Technician III

Description

Under the general direction of the Business Manager and/or Chief Financial Officer, the job of Accounting Technician III performs activities related to the accurate processing of payments for approved invoices and contract payments; records, updates and reconciles related financial information; and provides instructions and/or accounting support to other personnel in accordance with established practices. The incumbents in this classification provide the school community with accounting services, which directly supports student learning and achievement.

The following alphabetical list of functions, duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties and tasks from those set forth below to address business needs and changing business practices.

• Assists auditors by providing requested supporting documentation.
• Audits and reconciles invoices to ensure that allocations are accurate and comply with established financial practices.
• Compiles financial information related to work assignments to provide required documentation and/or processing information.
• Informs other staff and/or outside parties regarding procedural requirements.
• Maintains financial information, files and records (e.g., purchase orders, invoices, accounts payable warrants, shipment verification, expense reports) to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
• Monitors a variety of actions such as account coding, Purchase Order balances and related financial activity to ensure that allocations are accurate and comply with established financial practices.
• Participates in unit meetings, in-service training, and workshops.
• Performs general and program specific clerical functions (e.g., data entry, copying, faxing, scanning) to support departmental activities.
• Prepares written materials and electronic financial information (e.g., warrant reports, payment orders, procedures, transmittals, tax listing for each vendor) to document activities, provide reference, convey information, and comply with established financial, legal and/or administrative requirements.
• Processes financial information and documents (e.g., warrants, petty cash, employee reimbursements,) to update and distribute information, authorize for action and/or comply with established accounting practices.
• Reconciles financial data to maintain accurate account balances and ensure compliance with established accounting practices.
• Researches discrepancies of financial information and/or documentation (e.g., purchase orders, invoices) to ensure accuracy and adhere to established procedures prior to processing.
• Responds to inquiries of staff and administration regarding financial procedures to provide information, direction and/or referral.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.

KNOWLEDGE, SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• Accounting/bookkeeping principles and practices
• Basic math, including calculations using fractions, percentages, and/or ratios
• English usage, grammar, punctuation, and spelling
• Pertinent software applications, including spreadsheet use
• Customer service principles and practices
• Codes/laws/rules/regulations/policies related to accounting

Skills and Abilities to:

• Apply district, state and federal policies and regulations
• Read and understand complex, multi-step written and oral instructions,
• Perform standard bookkeeping/accounting procedures
• Prepare and maintain written reports and accurate records
• Show attention to detail
• Work with a wide diversity of individuals in a variety of circumstances
• Problem solve by identifying issues and create action plans
• Maintain confidentiality
• Meet deadlines and schedules, set priorities
• Handle frequent interruptions
• Provide quality customer service
• Gather, analyze, and/or collate data
• Present information orally and in writing to others

RESPONSIBILITY:

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

EDUCATION REQUIRED:

High School diploma or equivalent.

EXPERIENCE REQUIRED:

Two (2) years of general ledger bookkeeping or comparable experience.

Equivalency - Six (6) college units in business administration, accounting, bookkeeping, and related fields that require computer application from an accredited college or university can be substituted for one year of experience or completion of a certification in business from an Adult school.

LICENSE(S) REQUIRED:

• None required

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District's applicable proficiency exam for the job class with a satisfactory score
• After an offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through the District's provider

SALARY SCHEDULE:

Classified Salary Range - 28

Classified Work Calendar - 261

Work hours: 8:00 am to 5:00 pm

This Eligibility list will be used to fill future Accounting Technician III openings.



TENTATIVE DATE & LOCATION FOR EXAMINATION - Tuesday, April 7, 2026, at 2:00 pm at the Madera Adult School.

*Materials Required :

1. Completed application

2. Proof of High School Diploma or Equivalency

3. Resume

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.

The examination process will include a competency exam for a total exam weight of 100%. Those candidates achieving a minimum passing score of 70% will be placed on the eligibility list, and the top three ranks will be forwarded to the hiring authority.

The Eligibility List is valid for one (1) year from the certified date.

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.

The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.

If you have any questions regarding the recruitment process please contact Personnel Specialist Lead, Mary Siegl at (559) 675-4500 Ext 295 or email [email protected]

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicants on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator.

Prince Marshall, Executive Director of Student and Family Support Services

1820 Howard Road

Madera, CA 93637

559-416-5826

Closing Date/Time: Mon, 30 Mar 2026

Salary:

48108 - 62911 Yearly